Administrative Assistant Job at THOR Solutions in Norfolk

THOR Solutions is actively seeking an Administrative Assistant to support administrative efforts at the Commander, Naval Surface Forces, Atlantic (COMNAVSURFLANT) Maintenance and Engineering (N43) in Norfolk, VA. The candidate will provide expertise and services to support the maintenance, modernization, and engineering of surface vessels.

This position is associated with an upcoming contract that THOR is pursuing, with an estimated award/work start around the first week of September 2025. We are conducting preliminary, "contingent" hiring for roles associated with this contract. The work start is dependent upon THOR being awarded this contract.

Typical Responsibilities:

1. Provide coordination, draft correspondence, schedule, reports, recommendations, collaboration, data collection and entry, and metrics generation to support effective and efficient administration of N4 and N43 Assistant Chief of Staff (ACOS) for the Planning, Execution, Engineering of Force maintenance, modernization, and engineering policy.
2. Manage and update daily, weekly, and monthly schedules for ACOS for Material.
3. Provide communication, coordination, writing, research, editing, and routing as applicable for:
   • Executive Level Maintenance
   • Milestone Briefs
   • Standard Naval Messages
   • CNO Availability Expectations Messages
   • 25% and 50% CNO availability reviews
   • General correspondence with other personnel and commands
4. Maintain spreadsheets and databases including staff organizational chart.
5. Maintain office technological equipment availability and reliability with support from NMCI and N6.
6. Coordinate the execution, track, and report completion of annual General Military Training (GMT) requirements across various commands and locations, providing metrics as needed.
7. Assist with travel planning and claims for military and civilian personnel both CONUS and OCONUS, with expertise in the Joint Travel Regulations and foreign country security requirements.
8. Plan, schedule, prepare, and facilitate Flag Level Briefs for SURFLANT warships in Depot Level Availabilities, including:
   • Overhaul and Refit Seminar (OARS) Brief
   • Ready to Execute Maintenance Phase (RTEMP) Brief
   • Ready to Start (RTS) Brief
   • Executability Assessment (EA) Brief
   • 25%, 50%, 75% Milestone Review Briefs
   • CNRMC/SURFLANT Weekly Maintenance Sync
9. Provide on-site administrative support and subject matter expertise for inquiries and concerns.

Location:

Onsite in Norfolk, VA.

Travel Requirements:

Up to 25% travel expected, within CONUS and OCONUS, based on customer needs and schedule.

Physical Activity:

Primarily desk/computer work; may include visits to waterfront/shipboard environments involving repetitive motions, confined spaces, ladders, and hatches.

Qualifications:

• U.S. citizenship (required for federal contract).
• Active or interim DoD Secret security clearance (or eligibility to obtain one).
• High School diploma, GED, or equivalent.
• Four years of office/clerical experience, including support for US Navy shore staff.
• Experience with Navy and DoD systems (e.g., DTS, SharePoint).
• Proficiency in Microsoft Office Suite.
• Excellent communication skills.

Benefits:

Competitive pay and a comprehensive benefits package including paid time off, holidays, 401(k), health insurance options, dental, vision, flexible spending accounts, life insurance, pet benefits, legal resources, ID theft benefits, employee assistance, tuition reimbursement, and employee referral programs.

About THOR Solutions:

Founded in 2009, THOR Solutions is a Service-Disabled Veteran-Owned Small Business providing mission-critical support across defense and maritime industries. We are an equal opportunity employer, committed to diversity and inclusion. For accommodations during the application process, contact recruiting@thorsolutions.us or call (571) 215-0077.

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