DHVAJ is hiring: Administrative Assistant in Charlestown

Job description

Summary

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Essential Functions

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.

Administrative Assistant Requirements:

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Bilingual skills may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• Construction field experience preferred.

Languages required

English & Spanish (Preferably)

Work Location:

• One location

Work Remotely: No

Job Type: Full-time

Salary: $16.00 - $18.00 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Administrative experience: 2 years (Preferred)
• Front desk: 2 years (Preferred)
• Construction: 2 years (Required)

Work Location: In person

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