BayOne Solutions

Administrative Assistant Job at BayOne Solutions in Seattle

BayOne Solutions, Seattle, WA, United States, 98127

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Role: Administrative Assistant (Only On W2)

Location: Seattle, WA

Duration: 12+ Months Contract

Rate: $35/hr on W2

Some specific things you’ll work on:

Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests.
Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events.
Maintain filing system, both electronic and physical (filling & scanning).
Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
Assist with meeting coordination to include scheduling, inviting, arranging follow up for various vendor meetings (catering, janitorial, maintenance).
Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
Assist in space management: move, seat assignment, furniture reconfiguration.
Assist in sending maintenance schedule communication emails.
Prepare communications such as monthly newsletters, office events.
Support in onboarding and offboarding.
Coordinate with the Onboarding Team for upcoming new hires.
Prepare desks for new hires and remove personal belongings for any terminations.
Set up New Hire Monday Breakfast.
Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
Re-stock and organize all office supplies.
Support in various ad hoc tasks: preventive maintenance inspections, event coordinating, responds to administrative inquiries and questions.

Basic Qualifications:

Seniority level: Associate

Employment type: Contract

Job function: Administrative

Industries: IT Services and IT Consulting

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