Administrative Assistant Job at Carnival Corporation in Miami

Overview

This position is for the Administrative Assistant role at Carnival Corporation. It supports the execution of the department's objectives, primarily with coordinating and scheduling the Fleet Captain / Chief Engineer ship visit program, in addition to providing administrative support to the Vice President - Maritime Standards, as well as their direct reports. This role involves liaising with all brands in securing ship visits and coordinating meeting events. This role requires exceptional communication skills with multi-national Executive Officers, global travel knowledge and accuracy with attention to detail.

Responsibilities

• Create Fleet Captain / Chief Engineer visit schedule
• Manage and coordinate ship visit dates with brands, and coordinate events
• Responsible for all logistics and coordination related to department created Corporate events /group meetings. These Corporate events involve participants from multiple departments and Carnival Operating Companies and include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
• Support VP and team in data collection, manage monthly T&E review, create other reports.
• Arrange VP, Fleet Captain / Chief travel for: ship, CSMART and other operational visits, when required.
• Manage general admin of departmental files and team member onboarding.
• Performs other duties as assigned

Qualifications

• Associate's Degree
• Minimum 2 years in arranging global travel and coordinating travelling team / crew schedules, as well as professional administration

Knowledge, Skills, and Abilities

• Excellent organizational and planning skills, with ability to efficiently schedule teams globally
• Ability to communicate effectively across the corporation and build collaborative internal and external relationships
• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel)
• Strong interpersonal and communication skills

Physical Demands

Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel

No or very little travel likely

Work Conditions

Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Work Arrangement

This position is classified as in-office. It requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Equal Employment Opportunity

Carnival Corporation & plc is an equal employment opportunity/affirmative action employer. It does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.