Administrative Assistant Job at Service Corporation International in San Antonio

Overview

Administrative Assistant role at Service Corporation International — San Antonio, TX. Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work!

Responsibilities

• Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.


• Schedules meetings


• Makes travel arrangements


• Plans events


• Completes management expense reports


• Responds to inquiries in writing and/or verbally


• Pulls monthly reports


• Enters contract details into information system and maintains other related documents


• Orders and checks memorial to ensure accuracy


• Processes annual funeral home and cemetery license renewals


• Codes and scans invoices


• Processes accounts payable and other accounting support transactions


• Receives incoming telephone calls and assists callers with questions or comments; directs calls to appropriate team members


• Schedules call-in appointments for Sales


• Files and maintains customer information


• Maintains office and facility supplies as well as fax machines, copiers and network printers


• Prepares daily schedules


• Administers HR processes including new hire paperwork, background checks and bonus processing


• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit


• Trains others on policies, procedures and new company initiatives


• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Minimum Requirements

• Education: High school diploma or equivalent


• Experience: 3 years of experience working in a customer-focused and fast-paced professional environment


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  Knowledge, Skills And Abilities:
  
  
  
  • Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
  
  
  • Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
  
  
  • Ability to handle confidential and sensitive information with discretion
  
  
  • Effective communication skills, both orally and in writing
  
  
  • High level of compassion and integrity
  
  
  • Ability to follow instructions and work with minimal supervision