The Archdiocese of Milwaukee is hiring: Administrative Assistant in Brookfield

St. Luke Parish, Brookfield, a welcoming community of approximately 500 households, is seeking a full-time Administrative Assistant. This position is responsible for resonating the tone and culture of the parish while interacting with others in-person, on the phone and in written communication. Provides office support with a variety of administrative and clerical activities and tasks.

Duties and Responsibilities

• Greet people at door/phones: Answer/direct incoming calls/emails
• Provide a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors.

Skills

• Professional working attitude and collaborative approach with a positive attitude.
• Strong written and verbal communications skills.

Abilities

• Exhibits promptness, flexibility, and dependability.
• Ability to work with and without direct supervision.
• Ability to multitask, prioritize and organize.
• Ability to maintain confidentiality.
• Exhibit patience and calmness in chaotic situations.

Office Support

• Oversee and participate in bulletin and other communication productions.
• Background clerical work, including typing and filing, for parish events, as needed.
• Changes messages on parish signage and phone system.
• Receives, sorts, and forwards incoming mail.
• Orders, stocks and distributes office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Proofreading and editing materials as requested.
• Maintains facility calendar.

Records/Reports

• Enters new parishioner data and updates existing parishioner data into parish census program, and electronically transmit information to envelop service vendor.
• Oversees posting of parishioner contributions and prepares contribution statements.
• Schedules Mass intentions.
• Communicate with IT Company Troubleshoot office IT/Copier and other equipment issues
• Completion of Archdiocesan and/or government reports.

Other

• Documents and manages facilities keys. Serves as liaison to school tenant with Pastor
• Participate in the parish goals and objectives as they relate to hospitality.
• Maintains orderly files and a clean, organized office space.
• Special projects based on the cycle of the parish.
• Archdiocesan sponsored respective training/workshops.
• Other duties as assigned.

Qualifications

• High school degree or equivalent.
• Comprehensive knowledge and application of grammar, spelling, and punctuation.
• One to three years office or customer service experience required.
• Working knowledge in MS Office products and office equipment.
• Must have a valid driver’s license for the State of Wisconsin.
• English required (Bilingual welcome)
• Active participant in the work of the Catholic Church, preferred.

Compensation

Full time, Mon-Fri with some evening hours required. Salary commensurate to education; experience and ability. Fulltime with generous benefits.

Additional Information

• Location: St. Luke - Brookfield (M04)
• Employment Type: Full Time

To Apply

Please send cover letter, resume and completed Archdiocesan General Application (available on this site) to Rev. Kenneth Augustine via email to: stluke@stlukebrookfield.org or via mail to: 18000 W Greenfield Ave., Brookfield, WI 53045

Archdiocese of Milwaukee
P.O. Box 070912
Milwaukee, WI 53207

Phone: 414-769-3300
Toll-Free: 800-769-9373
Fax: 414-769-3408

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