Walker Property Services, LLC is hiring: Administrative Assistant in Palm Beach

We’re seeking an experienced Administrative Assistant to join our growing team and contribute immediately! If you possess excellent multitasking abilities, strong business acumen, and a solid operational mindset, this could be the perfect opportunity for you. As a General Contracting Company serving many Fortune 500 clients and multiple in the Fortune Top 50, we offer a blend of stability and exciting growth potential. If you’re ready to hit the ground running, we want to hear from you! Additional benefits include: • Competitive pay • Paid vacation • Health benefits • 401(k) matching • Referral bonuses If you think you’re a good fit, please submit your resume and contact details. Responsibilities: • Invoice Processing: Process invoices through internal databases and record on customer portals within 2 days of work completion. Update cash flow reports regularly. • Credit Card Records: Record and reconcile company credit card statements. • Job Costing: Track labor, materials, and expenses for job costing. • Assist with project documentation, including contracts, permits, and change orders. • Accounts Management: Manage accounts payable and receivable. • Procurement & Billing: Assist in the procurement of materials for jobs, invoice tenants, and collect rent. • Customer Support: Assist with customer updates, including managing photos and project details. • Travel Logistics: Help with employee travel arrangements, including flight bookings, car/truck reservations, lodging, and labor coordination. • Interdepartmental Support: Provide backup support to operations and client services teams as needed. • Licensing and Compliance: Help manage contractor licenses and subcontractor COI record keeping. • Filing System Maintenance: Refine and maintain the company’s filing system, ensuring proper organization and timely updates. • Quality Control: Monitor production KPIs and strive for continuous improvement in customer service quality. • Special Projects: Assist with special projects as assigned by the manager. Qualifications: • QuickBooks experience preferred • Ability to exercise independent judgment and discretion. • Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook), including calendar management. • Previous administrative experience preferred (construction or related industry preferred). • Excellent oral and written communication skills. • Strong understanding of office management responsibilities, systems, and procedures. • Outstanding time management and multitasking abilities. • Keen attention to detail with strong problem-solving skills. • Professional, friendly, energetic demeanor. • Ability to work closely with management and external suppliers. • Initiative-driven, self-motivated, and proactive. • Update cash flow reports regularly. Compensation: $17 - $21 hourly

• Invoice Processing: Process invoices through internal databases and record on customer portals within 2 days of work completion. Update cash flow reports regularly. • Credit Card Records: Record and reconcile company credit card statements. • Job Costing: Track labor, materials, and expenses for job costing. • Assist with project documentation, including contracts, permits, and change orders. • Accounts Management: Manage accounts payable and receivable. • Procurement & Billing: Assist in the procurement of materials for jobs, invoice tenants, and collect rent. • Customer Support: Assist with customer updates, including managing photos and project details. • Travel Logistics: Help with employee travel arrangements, including flight bookings, car/truck reservations, lodging, and labor coordination. • Interdepartmental Support: Provide backup support to operations and client services teams as needed. • Licensing and Compliance: Help manage contractor licenses and subcontractor COI record keeping. • Filing System Maintenance: Refine and maintain the company’s filing system, ensuring proper organization and timely updates. • Quality Control: Monitor production KPIs and strive for continuous improvement in customer service quality. • Special Projects: Assist with special projects as assigned by the manager.