Loyola University Chicago is hiring: ADMINISTRATIVE ASSISTANT in Chicago

Overview

Join to apply for the ADMINISTRATIVE ASSISTANT role at Loyola University Chicago.

Job Details

• Position Number: 8102067
• Job Category: University Staff
• Job Type: Full-Time
• FLSA Status: Non-Exempt
• Campus: Chicago-Water Tower Campus
• Department Name: LAW SCHOOL
• Location Code: ANTI-TRUST (02723A)
• Split/Grant Funding: No

Duties And Responsibilities

• Managing programming and events from large-scale conferences to lunch event series to meetings in compliance with University and Law School policies and procedures, including event logistics such as room scheduling, catering and transportation logistics, and related purchasing. Specific programs include: the Consumer Antitrust Studies student fellowship program and monthly lunch series, and the annual Loyola Antitrust and Constitutional Law Colloquia.
• Providing course management, exam, and related accommodation support. This requires proactive communication with faculty, the Law School Office of Student Services, and the Law School Instructional Design Team.
• Preparing basic budgetary requests, purchasing orders, office supply purchases, and reimbursements in compliance with University and Law School policies and procedures.
• Providing administrative support for committees, journals, and related programming.
• Managing communications, including maintaining databases and mailing lists, supervising the production and distribution of reports, newsletters, and other publications, communicating with students, faculty, alumni, and advisory boards, and assisting with mail distribution.
• Maintaining records, photocopying, and filing documents and materials in compliance with FERPA and other legal requirements, University and Law School policy, and ABA standards.
• Preparing and/or proofreading memos, letters, and journal articles for publication, as directed.
• Directing the work of and serving as a resource to student workers.
• Assessing administrative support needs and proactively suggesting improvements, as needed.
• Proactively assisting faculty and administrators, backing up to provide support across the Law School, and performing other duties as assigned.

Institute for Consumer Antitrust Studies – Additional Responsibilities

• Supporting the day-to-day operations of the Institute for Consumer Antitrust Studies.
• Serving as a first point of contact for the Institute, Antitrust student fellows, and students completing the Competition and Consumer Protesting Law Certificate Program on student affairs matters.
• Coordinating student orientation programming, meeting with students pursuing certificates, and tracking of requirements.

Other Duties

• Other duties as assigned.

Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Qualifications

Preferred qualifications:

• Bachelor’s degree in related field, or equivalent, and at least two to three years of related experience.
• Event planning experience desirable.
• Strong customer-service, communication, and organizational skills.
• Experience administering or coordinating programs in an academic setting or not-for-profit setting.

Certificates/Credentials/Licenses

Bachelor’s degree in related field preferred.

Computer Skills

• Strong skills in Microsoft Office Suite and Outlook.
• Ability to learn University and Law School-specific programs and software including Sakai learning software.

Supervisory Responsibilities

No

Does this position require direct animal or patient contact?

No

Physical Demands

None

Working Conditions

Irregular Hours

Open Date

08/11/2025

Salary Range

Position Minimum Salary: $24.00 /hr

Position Maximum Salary: $25.00 /hr

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to Loyola University Chicago's mission. To learn more about Loyola University Chicago's mission, candidates should consult our website at luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes, including Business, Law, Medicine, Nursing, and Health Sciences, Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola adheres to all applicable federal, state, and local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Quick Link for Posting

https://www.careers.luc.edu/postings/33602

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Higher Education

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