Shambaugh & Son, L.P. is hiring: Administrative Assistant in Champaign

Overview

Shambaugh & Son L.P. is looking for an Administrative Assistant. In this role you will be responsible for performing a wide variety of organizational tasks for our Fire Protection and Alarm Group.

Responsibilities

• Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors
• Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently.
• Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time, criticality of the call, and proximity to the customer.
• Reassign work as needed to manage customer’s expectations, making judgements based on current workloads and priorities.
• Validate completion of work and follow up.
• Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements.
• Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports.
• Always maintain confidentiality of customer and employer information
• Perform other duties as directed.

Qualifications

• Proficiency in computer usage above basic Microsoft Office & Windows skills
• At least 1 year of scheduling or dispatching experience
• Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred
• Proven ability to multi-task and manage several tasks simultaneously (incoming calls, scheduling, internal personnel, emails, information retrieval, etc.)
• Ability to proficiently use Microsoft Word, Excel, PowerPoint, etc.
• Organized, self-motivated, and strong work ethic
• Professionalism in email and over the phone
• Experience with AS400 is a plus
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Notice to prospective employees

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR\'s normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled