Administrative Assistant Job at DeKalb County in Decatur

Positions available in multiple departments - APPLY TODAY!

Job Code: 99020 Salary Range: $20.45 - $32.94/hour depending on experience FLSA: Nonexempt

Essential Functions:

1. Coordinates and provides administrative/clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures.
2. Works with and provides guidance and assistance to administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts.
3. Relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response.
4. Records dictation; types, composes, edits, or proofreads correspondence on behalf of management staff.
5. Maintains confidentiality of departmental documentation and issues.
6. Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information.
7. Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities.
8. Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.
9. Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order.
10. Research, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports.
11. Distributes documentation between department/staff members and internal/external individuals/agencies.
12. Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, and other documents.
13. Coordinates arrangements for various meetings; prepares meeting notices, agendas, and meeting packets.
14. Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages.
15. Performs customer service functions in person, by telephone, or by mail; provides information or assistance regarding department/division services.
16. Performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections.

Minimum Qualifications:

High school diploma or GED required, Associate degree in Office Systems Technology or Office Administration preferred; three years of progressively responsible office administration (preferably in the public sector), customer service, or records management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: May require possession and maintenance of valid State of Georgia Notary Public certification.

Supplemental Information:

*To be considered for this position, you must pass a pre-hire assessment. Qualified applicants will receive a link via email to take the assessment. Please check your spam/junk folder.

You will be evaluated on Typing, Filing, Spelling, MS Word, Math and Proofreading. Please read and follow all instructions before beginning each assessment module.

*Offer is contingent upon the successful completion of a background investigation and pre-employment physical and a drug/alcohol screen.

Position posted until a viable pool of candidates has been established.

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