Administrative Assistant Job at Collabera in Pasadena

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Description:
• The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities.

Key responsibilities/essential functions include:
• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature.
• Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled.
• Assist with job candidate interview scheduling
• Enter temporary support requests into My Resources or other generating system.
• Run reports in excel, access, business objects and other data gathering programs
• Input and update data into Oracle databases
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
• Help keep organization charts up to date as directed
• Maintain filing and records management systems and other office flow procedures which may be confidential
• At some sites, an administrator may provide payroll support for hourly associates
• Generate, review and file pharmacy reports
• Accurately maintain customer pricing files and complete contract data entry
• Create statistics, send out customer brochures or correspondence, or document leads.

Qualifications

Required Qualifications:
• High School Diploma, GED or local equivalent.
• 1-2 years secretarial/administrative experience.
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook.
• Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
• Effective time management and organizational skills; able to balance multiple priorities.
• Effectively problem solve and resolve a variety of issues and topics within the job scope.
• Ability to effectively interact and communicate with senior level management and corporate contacts.
• Excellent interpersonal, verbal and written communications skills including strong
Category:IT code:new Area Code77503 Job Requirements Education High School Diploma, GED or local equivalent.
• 1-2 years secretarial/administrative experience.
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook.

Additional Information

If you are interested and want to apply, Please contact:

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