Vista Sotheby is hiring: Administrative Assistant in Birmingham

Job Title: Administrative Assistant
Location: Birmingham, AL
Job Type: Full-Time
Reports to: Office Manager

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and ensure efficient administrative functions. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying.

• Answer and direct phone calls and emails in a professional manner.

• Schedule meetings, appointments, and travel arrangements.

• Maintain electronic and physical filing systems.

• Prepare reports, memos, invoices, and other documents as needed.

• Assist in the preparation of regularly scheduled reports.

• Order and maintain office supplies.

• Greet visitors and direct them to the appropriate person or department.

• Handle sensitive information in a confidential manner.

• Support other team members with administrative tasks as needed.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.