Chubb is hiring: Administrative Assistant in New York

Administrative Sales Support

The Personal Risk Services (PRS) Administrative Sales Support for the New York Region will be based in New York, NY. The role of Sales Support is critical to the effective operations of the New York Sales and Distribution team. This individual will provide administrative support to the SVP Regional Sales & Distribution Leader for the New York Region, as well as other sales employees. Key attributes of a successful candidate include the desire to thrive in a fast-paced environment and manage multiple priorities simultaneously. The New York Region provides a dynamic and energetic work environment and this position touches multiple aspects of Personal Risk Services.

Applicants should have a minimum of five years in a corporate environment. Excellent communication and organizational skills are essential. The successful candidate must be able to work independently in a fast-paced business environment and can anticipate the needs of the Regional Sales Leader and team. The individual will be required to build strong relationships with internal and external customers.

Key Responsibilities

1. Provide administrative support to the Regional Sales & Distribution Leader through managing schedules, arranging travel, processing expenses, and providing necessary reports for meetings.
2. Anticipate support needs of the Sales & Distribution team in the New York region, including ordering marketing supplies, scheduling Webex meetings, managing branch underwriting assignment lists, and providing on-demand support to PRS agents.
3. Prepare and distribute monthly results to designated agents as requested by the sales team.
4. Maintain agency contact information.
5. Learn, utilize, and demonstrate proficiency at multiple Chubb management reporting systems, as well as Salesforce.
6. Manage regional agent assignments and opportunity reporting in Salesforce.
7. Prepare/create presentations, reports, letters, announcements, exhibits, etc. in a clear and concise manner with minimal editing required by the Sales and Distribution team.
8. Coordinate meetings, luncheons, and events (internal & off-site) efficiently and within budget.
9. Serve as a central point for disseminating inter-departmental communications and coordinate the flow of information throughout the team.
10. Coordinate and manage the flow of external communication to agents.

Qualifications

1. Strong interpersonal skills, particularly the ability to interact with customers and all levels of internal partners.
2. Strong administrative skills, including handling correspondence and phone inquiries, maintaining files, taking notes in meetings, preparing and monitoring expense accounts, and completing special projects as needed.
3. Effective time management and organizational skills. Respond to requests with a sense of urgency.
4. Ability to manage multiple priorities and meet deadlines consistently.
5. Ability to be creative and adaptable in a changing business environment, easily shifting from task to task.
6. Ability to handle confidential information in an appropriate and professional manner.
7. Demonstrate the ability to work independently.
8. Demonstrate a high level of initiative.
9. Detail-oriented; strong ability to work with numbers, prepare reports, and presentations.
10. Excellent oral and written communication skills.
11. Proficiency in scheduling meetings, coordinating events, and making travel arrangements.
12. Proficiency in Microsoft Office Suite: Word, Excel, and PowerPoint.

The pay range for the role is $51,900 to $75,000. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

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