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City Personnel

City Personnel is hiring: Administrative Assistant in Providence

City Personnel, Providence, RI, US

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Job Description

Job Description
Eager to become an essential part of a thriving Providence office? A local Rhode Island company is looking for a sharp and effective Administrative Assistant to join our team. This is a chance to make a tangible impact from day one—submit your application today!

Compensation and Benefits:
  • Hourly Rate: $19 - $22
  • Immediate Start

Responsibilities of the Administrative Assistant:
  • Provide full administrative support to the executive team and other staff members.
  • Manage calendars, arrange meetings, and coordinate travel logistics.
  • Create professional correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
  • Field a high volume of calls and emails with professionalism and courtesy.
  • Maintain organized physical and digital filing systems.
  • Greet visitors and help maintain a professional and welcoming office atmosphere.
  • Help plan and coordinate company events.
  • Oversee office supplies and equipment to ensure inventory is well-stocked.
  • Process invoices and expense reports accurately.
  • Perform other administrative duties as needed, demonstrating flexibility and a proactive approach.

Qualifications of the Administrative Assistant:
  • High school diploma or equivalent is required.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational, time management, and communication skills.
  • Ability to work both independently and as a collaborative team member.
  • Keen attention to detail and a commitment to accuracy.
  • Effective prioritization of tasks and management of multiple deadlines.
  • Professional demeanor and outstanding customer service skills.
  • Experience with office management software (e.g., Asana, Monday.com) is a plus.
  • Proven administrative experience of at least 1-2 years.

Submit your resume today for immediate consideration!

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Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

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