Cubic Corporation is hiring: Administrative Assistant in New York

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Business Unit:

Cubic Transportation Systems

Company Details:

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

Job Summary:Performs a variety of administrative duties to support the management and staff of an assigned office in accordance with established policies, procedures, systems, guidelines and objectives. Assists in resolving administrative issues and problems. This position typically works under close supervision and direction. Additionally, this role includes onsite office management duties to ensure the smooth operation of the office environment.

Essential Job Duties and Responsibilities:

• Performs a variety of administrative duties in accordance with established policies, procedures, systems, guidelines and objectives.
• Prepares, types, and edits a variety of material including correspondence, memos, reports and technical material.
• Formats and prepares documents using word processing software.
• Composes routine correspondence on own initiative.
• Responds to requests for non-technical data and provides readily available information to authorized requestors.
• Screens telephone calls, visitors and incoming correspondence and takes appropriate actions as needed.
• Assists in tracking and monitoring departmental activities including pending matters, schedules, calendar events, etc. Follows up and expedites pending documents and information.
• Compiles and checks information for records and reports.
• May attend meetings, record proceedings and prepare and distribute meeting information.
• Maintains departmental records and files.
• May make reservations and travel arrangements.
• Requests and maintains office supplies. Arranges for office equipment repairs and servicing as needed.
• Assists in resolving administrative issues and problems, and makes referrals to appropriate staff as needed.

Onsite Office Operations Duties:

• Works with leadership to ensure the day-to-day operations of the office, ensuring a clean and organized workspace.
• Coordinates with building management for maintenance and repairs.
• Works with security team on access control.
• Assists leadership with office budgets and expenses including working in SAP to approve invoices in partnership with accounts payable.
• Organizes office events and meetings.
• Ensures compliance with health and safety regulations.

Minimum Job Requirements:

• High school degree/diploma, or equivalent, plus a minimum of three years of experience performing administrative duties. Proficient in word processing software. Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software required. Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts. Ability to follow written and verbal directions. Ability to perform administrative work requiring a high degree of accuracy. Ability to prioritize work, complete multiple tasks and work under deadlines. Ability to work at a computer for extended periods of time. Good oral and written communication skills.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

Cubic Pay Range:

$20.85 - $28.67 + benefits.

The Cubic pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Worker Type:

Employee

About Us

Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global challenges through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS ) and Cubic Defense ( CD ) .

Cubic is dedicated to providing a comprehensive employee benefits program. All regular, full-time and part-time employees (working an average of 20 hours per week) are eligible for benefits that are effective on the first day of employment. Cubic offers medical, dental and vision insurance, company-paid disability (company continues full pay and benefits for up tosix weeks), life insurance options, critical illness and accident coverages, Flexible Spending Accounts, a pre-paid legal plan, travel accident insurance, an award-winning well-being program which includes an employer-funded lifestyle spending account, up to six weeks of paid parental leave, and a 401k Retirement Plan with a company match. Employees can also take advantage of backup childcare , pet care, pet insurance, virtual tutoring, and a tuition reimbursement program. M any locations follow a 9/80 work schedule with time-off policies to help encourage employees to take time for rest and relaxation. Full-time salaried employees are eligible to participate in Cubic’s flexible time-off arrangement. Part-time and hourly employees accrue paid time-off (PTO)/Sick leave at a rate of 5.23 hours bi - weekly. Lastly, Cubic provides its employees 11 paid holidays throughout the calendar year.

With a presence in over 60 countries and more than 5,000 employees worldwide, Cubic is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, national origin, military or veteran status, and any other basis protected by applicable law.

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