Administrative Assistant Job at William Vaughan Company in Napoleon

Are you someone that loves clean lines, organization, and problem solving? Are you excited by standard operating procedures and succinct systems? Do you enjoy thinking outside the box and feel driven to continually improve and optimize so that everything works together cohesively? Have you ever been described as the “glue that holds everyone and everything together”? If so, this Administrative Professional job may be your #FitForLife!

Life is too short, so why not work somewhere that makes you happy? Apply today!

Role:

• Provide support for multiple team members, from staff to partners, to increase capacity and drive firm growth
• Coordinate client meetings, including scheduling, preparing conference rooms, ordering lunches, and preparing materials
• Act as backup to the receptionist and other administrative support personnel as needed
• Answer main phone lines, route calls, and take detailed messages
• Ensure clients are greeted and assisted courteously and efficiently
• Assemble tax returns and assist with tax-related tasks
• Assist with the assembly of financial statements as needed
• Maintain client files, ensuring all documents are properly scanned and filed
• Serve as contact for new client setups and work with team members to enter information into the firm database

Requirements:

• 2-3 years of office administrative experience; previous accounting office experience is a plus but not required
• Knowledge of standard office equipment (phone systems, copiers, scanners, printers)
• Excellent time management skills and ability to multi-task and prioritize in a deadline-driven environment
• Ability to work overtime and some weekends during busy seasons
• Strong written and oral communication skills
• Ability to work independently with limited supervision while collaborating with the team and management
• Strong work ethic, proactive attitude, confidentiality, professionalism, and flexibility

Benefits & Perks:

We invest in our people professionally and personally. Our benefits include competitive pay, medical, dental, and vision plans, bonuses, referral programs, life insurance, 401(k), community service opportunities, fun company events, casual dress code, and more, such as:

• Access to advanced technologies to facilitate your work
• Mentorship from a "career coach" to support your growth
• A fast-paced, inclusive work environment
• Complimentary coffee and snack stations
• Family-first culture with extra time off for maternity and paternity leave