Madison Approach

Administrative Assistant Job at Madison Approach in Valhalla

Madison Approach, Valhalla, NY, US

Job Description

Administrative Assistant - Information Systems - Temporary Assignment

Location: Valhalla, NY (Full-time onsite)
Duration: Through October 2024
Employment Type: W2 Contract via Staffing Agency
Compensation: $22/hour

Position Overview

We are seeking a tech-savvy Administrative Assistant to provide comprehensive administrative support to the Information Systems Department of a large healthcare facility. This role involves supporting IT operations, coordinating technology projects, and ensuring efficient departmental workflows while maintaining confidentiality and professionalism in a dynamic healthcare technology environment.

Key Responsibilities

IT Administrative Support: Provide administrative assistance to IT managers, system administrators, and technical staff including scheduling, correspondence, and project coordination
Documentation Management: Prepare, format, and maintain IT documentation, system manuals, project files, and technical procedures while ensuring accuracy and version control
Help Desk Coordination: Assist with help desk operations by logging tickets, tracking service requests, and coordinating follow-up communications with end users
Vendor Management: Support coordination with technology vendors, contractors, and service providers including scheduling meetings and maintaining vendor contact information
Calendar & Meeting Management: Schedule appointments, coordinate meetings, and manage calendars for IT department leadership and project teams
Asset Tracking: Assist with IT asset management including equipment inventory, software licensing tracking, and maintenance schedules
Project Support: Provide administrative support for IT projects including meeting preparation, status tracking, and communication coordination
Database Management: Update and maintain departmental databases, contact lists, and tracking systems for IT operations
Report Preparation: Compile information and assist in preparing reports, presentations, and administrative summaries for IT leadership
Communication Coordination: Serve as liaison between IT department and other hospital departments while facilitating clear communication on technology initiatives

Required Qualifications

High school diploma or equivalent required (Associate's or Bachelor's degree preferred)
1-3 years of administrative experience, preferably in IT or healthcare environments
Technology-focused administrative experience strongly preferred
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of IT terminology and computer systems
Excellent written and verbal communication skills with ability to translate technical information
Strong organizational skills with exceptional attention to detail
Ability to handle confidential and sensitive information with discretion
Experience with ticketing systems or help desk software preferred
Ability to work independently and manage multiple priorities effectively
Strong interpersonal skills for working with technical and non-technical stakeholders
Experience with database management and data entry
Professional demeanor and ability to work in fast-paced technology environment

Ready to support critical IT operations in a cutting-edge healthcare technology environment? Apply today!

Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires full-time onsite presence and adherence to healthcare facility policies.