Mai Placement is hiring: Administrative Assistant in New York

Administrative Assistant – Construction Office

Williamsburg Brooklyn, NY

65K – 75K DOE | In-Office

A busy construction office is seeking a proactive and efficient Administrative Assistant to join our growing team. This role requires someone who is organized, detail-oriented, and able to handle multiple priorities while keeping operations running smoothly. You will be working closely with management and supporting a variety of administrative and operational tasks.

Key Responsibilities

• Answer and manage phone calls, emails, and other correspondence

• Schedule meetings, maintain calendars, and coordinate appointments

• Prepare and organize documents, contracts, and reports using Excel, Outlook, Word, and Adobe

• Assist with project files, vendor communications, and general office support

• Ensure tasks are completed accurately and on time while maintaining professionalism

Must-Haves ?

• Minimum 2+ years of office experience

• Strong multitasking and organizational skills

• Comfortable working in a fast-paced, deadline-driven environment

Preferred Skills ?

• Knowledge of Excel, Outlook, and Adobe (company willing to cover an online Excel course if needed)

• Prior experience in construction, real estate, or related industries is a plus

Email resumes to yanky@maiplacement.com