Tait & Associates, Inc. is hiring: Administrative Assistant in Santa Ana

Be the Backbone of a Thriving Team — Launch Your Career as an Administrative Assistant at TAIT
Why TAIT?

• Launchpad Role – Start your professional journey with a solid foundation in administrative operations.
• Real-World Impact – Support teams that design the spaces and systems shaping communities.
• Fast-Paced Environment – Stay engaged with a variety of tasks that keep each day dynamic.
• Collaborative Culture – Join a team that values mentorship, growth, and shared success.
• Room to Grow – Build skills that can evolve into opportunities in operations, finance, or project support.

At TAIT, we believe in building more than just infrastructure—we build careers. This is your chance to grow with a company that invests in your future.

Role at a Glance
We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Santa Ana office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety.
This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly.

Essential Duties & Responsibilities

• Maintain and organize electronic files and project data
• Manage document filing via online platforms and systems
• Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review
• Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals
• Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status
• Coordinate information between internal departments and external partners
• Compile large sets of data into clear formats and actionable reports
• Balance multiple administrative tasks in a fast-paced environment
• Contribute as a dependable team member while also working independently
• Take on additional duties as needed to support smooth operations

What You Bring

• At least 2 years of previous experience working in professional office environment.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel)
• Clear, professional written and verbal communication skills
• Proven ability to manage priorities and meet deadlines under pressure
• Excellent organizational skills and attention to detail
• Comfortable working with data, reports, and intermediate computer tasks
• Fast, accurate typing skills

Additional Requirements

• This is a full-time, hybrid remote/in-office position based in Santa Ana, CA
• Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
• Valid driver’s license and current automobile insurance.
• Must have access to a personal vehicle for occasional errands or deliveries

Salary and Benefits
Salary range for position: $20/hr. - $24/hr.

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time.
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development.
• Corporate Lodging Program (CLC)

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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

California Applicants - view the CA Privacy Notice here before submitting your application.

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