Administrative Assistant - Operations Job at Integrity Trade Services in Katy

Administrative Assistant – Operations - $18+/hr

This is a contract position with the opportunity to work full-time.

Location: Katy, TX
Pay Rate: $18+/hour
Schedule: Monday thru Friday 8am to 5pm

Administrative Assistant – Operations Summary:

We are seeking a detail-oriented Administrative Assistant – Operations to support the Operations Manager and assist other departments as needed. This role requires both administrative expertise and light accounting experience, such as handling invoices, expense reports, and financial recordkeeping. The ideal candidate will deliver clerical and operational support with professionalism, efficiency, and a proactive approach, ensuring the highest level of accuracy and quality.

Administrative Assistant – Operations Responsibilities:

• Provide comprehensive administrative support to assigned managers, including word processing, filing, photocopying, correspondence, telephone coverage, mail handling, appointment scheduling, and greeting visitors
• Prepare, compile, and distribute weekly departmental reports
• Deliver professional customer service when communicating with clients
• Maintain and organize departmental files while ensuring strict confidentiality
• Draft, edit, and manage correspondence as assigned
• Manage departmental calendars and maintain accurate contact information
• Coordinate travel arrangements, including transportation and hotel accommodations, as needed
• Schedule and support departmental meetings, including planning, preparation, and follow-up tasks
• Provide backup coverage and support across the division in the absence of other administrative staff
• Collaborate with other administrative professionals to ensure consistent departmental coverage
• Assist in maintaining office organization, including shared spaces such as the kitchen, copy room, and mail areas
• Support light accounting tasks such as processing invoices, coding expenses, and assisting with accounts payable/receivable documentation
• Adhere to assigned work hours to ensure reliable administrative support
• Perform additional duties as assigned; responsibilities are not limited to the tasks outlined above

• Minimum of 2–3 years of experience in administrative support, office secretarial duties, or logistics support
• Light accounting experience required (invoicing, expense tracking, or accounts payable/receivable support)
• High school diploma or equivalent (GED) required; additional coursework in business or accounting a plus
• Strong proficiency in written and spoken English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential; experience with QuickBooks or similar accounting software a plus
• Ability to manage multiple tasks and priorities for several managers while meeting deadlines
• Excellent organizational, analytical, interpersonal, and communication skills, both written and verbal
• Demonstrated ability to balance and support the needs of multiple managers effectively
• Proactive, resourceful, and positive attitude with a focus on problem-solving
• Strong ability to interact professionally and effectively at all organizational levels
• Self-motivated, detail-oriented, and efficient in completing assignments and projects accurately and on time
• Must have reliable transportation
• Must be able to pass employment screenings

Why choose Integrity Trade Services?  
At ITS, we offer our employees a competitive salary paid weekly and a comprehensive benefits package, including medical, dental, and vision insurance.  
  
Interested? Want to Learn More?  
Call 281-479-1800 or text Brenda at 281-479-1803 if you have additional questions

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities  
  
About Us  
Integrity Trade Services' core philosophy is "Staffing you can trust".  
The nucleus of this philosophy consists of an intense focus on safety, honesty, fairness and integrity. Quite simply, if we wouldn't do a job ourselves, we wouldn't post it. Fast-growing and well-connected to the industry, we're intent on providing jobs that get you to work quickly, safely, and that compensate you fairly for a job well done. #IND #ZR