The Academy Group LP is hiring: Administrative Assistant in Boulder

Description:

Benefits

• Employee Medical, Dental and Vision Insurance
• 401(k) Matching
• Holiday Pay
• Paid Personal Leave
• Life Insurance
• Short-Term and Long-Term Disability Insurance

Responsibilities

• Serve as the initial point of contact for employees, residents and business contacts seeking to interact with the Executive Director
• Assist in managing the calendar of the Executive Director by screening and prioritizing appointment requests
• Manage Executive Director’s phone calls and emails, as directed
• Assist the Executive Director by handling routine and/or requests not requiring escalation
• Inform the Executive Director, in a timely and accurate manner, of important news, updates and information
• Organize and prepare for meetings, including gathering documents and attending to meeting logistics
• Utilize the HRIS system (Paylocity) to enhance AUH staff communication, training and efficiency
• Serve as the AUH staff’s point of contact for basic computing/systems related questions and education
• Attend all Resident Meetings and Resident Council meetings; publish meeting minutes and action items
• Maintain staff and resident directories
• Coordinate and assist the Executive Director with employee education
• Manage RTD bus pass program
• Coordinate Leadership meetings and take minutes
• Coordinate and conduct new employee orientations
• Perform data acquisition requests in a timely and accurate manner, presenting data clearly and concisely
• Prepare, edit and proof documents, reports and spreadsheets, as needed
• Assume primary responsibility for posting employment positions through Paylocity and manage related candidate responses by screening candidates and/or coordinating with hiring managers
• Publish email or system-generated correspondence to employees and residents as directed
• Facilitate intra-department communication of important information in a timely and accurate manner
• Provide administrative and other support to the company-wide staff, as directed
• Assist all departments with organizing and executing resident activities and events
• Act as the office manager by maintaining appropriate office supply inventory

Qualifications

• Fluency in English
• Proven work experience as an administrative assistant or similar role
• Strong social media and computer skills with MS Outlook, Word and Excel; HRIS experience a plus
• Excellent organizational skills with an ability to think proactively and prioritize work
• High proficiency in grammar and writing skills
• Excellent time management skills

Requirements: