Legal Administrative Assistant Job at Robert Half in Overland Park

We are looking for a highly organized and detail-oriented Legal Administrative Assistant to provide comprehensive support to our Legal Department and company executives. This role involves managing sensitive and confidential information with discretion while ensuring the smooth operation of administrative tasks. This is a Contract-to-Permanent position based in Overland Park, Kansas. This is a fully ON-SITE position. Working 37.5 hours per week.

Responsibilities:

• Provide administrative support to the Legal Department, including managing compliance tasks, responding to insurance complaints, handling data requests and audits, and maintaining corporate licensing and filing systems.

• Assist with contracts and maintain organized records within department folders.

• Coordinate executive schedules, meetings, and projects, while ensuring effective communication with staff and external event coordinators.

• Oversee supply management for the executive area, including monitoring inventory and liaising with Office Services.

• Prepare, distribute, and manage the signing and delivery of cards for agent birthdays and holidays.

• Notarize documents for staff and facilitate meeting room scheduling for conference rooms.

• Support attorney licensing and continuing education processes, ensuring compliance and timely renewals.

• Handle record requests, subpoenas, and other legal documentation as required.

• Maintain and update the master filing and renewal calendar to ensure timely actions across the department.

• Proven experience in administrative assistance, preferably in a legal or corporate environment.
• Strong organizational and calendar management skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency in managing import/export documents and coordinating conference calls.
• Familiarity with licensing compliance and legal assistant duties.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software tools.