Administrative Assistant Job at Calico Cottage, Inc. in Amityville

Company Information:

Since 1964, we have been the world’s largest supplier of fudge making equipment, ingredients, and marketing expertise. If you ever go on vacation (and we hope you do!), you’ve probably seen and maybe purchased our fudge. Since our fudge is always made fresh in each retail store (and sold under the retailer’s own name), we are the best kept secret in retail confectionary. With a strong presence in numerous countries and a vast network of retailers, including well-known establishments in the tourism sector, we are committed to delivering outstanding products and services.

Our company culture fosters growth and embodies the "Hungry, Humble, Smart" philosophy. We seek individuals who are driven, self-motivated, and always eager to learn and do more. Being humble, our team members prioritize the team over self and lack excessive ego or concerns about status. Additionally, they possess strong interpersonal skills, enabling them to work effectively with others. We value a strong work ethic and a positive & vibrant work environment.

Job Summary:

We are looking for a detail-oriented, organized, and energetic Administrative Assistant to join our team. This role provides essential support across multiple departments, ensuring the smooth operation of daily business activities. As the backbone of our office operations, you will be responsible for managing communications, maintaining records, coordinating meetings, and supporting various administrative functions—all while contributing to our positive and people-focused culture.

Responsibilities:

• Manage day-to-day administrative tasks, organizing correspondence, and maintaining physical and digital files.

Provide coverage for reception at lunch daily and any additional coverage needed.

• Greet visitors and create a welcoming environment at the front desk.
• Provide scheduling support for meetings, appointments, and company events.
• Prepare new hire paperwork and other documents to support the People and Culture department.
• Assist with internal communications and coordination across departments.
• Maintain office supply closet, manage inventory, and place weekly orders.
• Manage and respond to incoming emails and physical mail.
• Scheduling meetings and entering them into the Outlook Calendar.
• Scheduling phone screens and interviews with hiring managers for posted jobs.
• Assist in the planning and execution of employee engagement activities and company events.
• Update Communication and HR boards with company correspondence and policies as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum 2 years of administrative or office support experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment and tools (e.g., printers, fax machines, laminating machine).
• Friendly, approachable, and team-oriented attitude.

As an integral member of our team, you will enjoy a comprehensive benefits program that includes:

• Competitive Salary
• Paid Time Off Plan and Paid Holidays
• Medical, Dental & Vision Insurance
• Company Paid Long Term Disability Insurance
• Flexible Spending Accounts (FSA) for Health and/or Dependent Care Expenses
• Length of Service Awards
• Employee Assistance Program (employee benefit program that assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being).
• 401(k) Plan
• Life/AD&D Insurance

What makes Calico different from other companies?

• Ice Cream Fridays during fair weather months.
• On-Site Gym including free fitness classes and personal training with a professional trainer.
• Flu Shot Clinic held annually on-site.
• Birthday & Holiday Celebrations held to foster fun and team interaction.
• Employee Appreciation Events with great food, fun and team building for all team members and their families.
• Charity Drives held throughout the year to give all Calico team members an opportunity to support our local community.
• Sporting Event ticket raffles to NY Islanders Hockey and US Tennis Open. We have season tickets to both!
• Employee Referral Program financially rewards employees for referring qualified new hires to Calico. 

And, of course…Plenty of the Best Fudge You’ve Ever Tasted!

Want to make your world a little sweeter? Come join the Calico Cottage, Inc. team!

Job Type: Full-time/Hourly

Work Location: Amityville, NY

Travel: None

Salary: $19.00 - $22.00/hour

Calico Cottage, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.