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MOOREHEAD LEGAL LLC

MOOREHEAD LEGAL LLC is hiring: Administrative Assistant in Pikesville

MOOREHEAD LEGAL LLC, Pikesville, MD, US, 21208

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Job Description

Job Description
Benefits:
  • 401(k)
  • Bonus based on performance
  • Competitive salary
  • Opportunity for advancement
  • Paid time off

Case & Client Support (Pre-Litigation):


  • Open new client files and assist with initial intake paperwork.
  • Act as a primary point of contact for clients, providing updates and gathering necessary information with empathy and professionalism.
  • Draft, proofread, and format various correspondence, demand letters, and other pre-litigation documents.
  • Schedule and coordinate client appointments, independent medical examinations (IMEs), and property inspections.
  • Request and meticulously track medical records, bills, police reports, and other crucial evidence from providers and agencies.
  • Maintain and organize electronic case files, ensuring all documentation is accurately filed and easily accessible.

Administrative & Operational Support:


  • Answer and direct incoming phone calls, taking detailed messages as needed.
  • Manage office supplies and ensure all equipment is functioning properly.
  • Process incoming and outgoing mail, including certified mail.
  • Assist with other general office administrative tasks as assigned.

Driving & Errand Responsibilities:


  • Conduct local errands, including but not limited to: retrieving mail from other locations, trips to the bank.
  • Transport documents or other items to and from off-site storage, if applicable.
  • Assist with client support logistics, which may include occasional local travel to assist clients or facilitate case progression.

Qualifications & Requirements:


  • High school diploma or equivalent (required); Associates or Bachelors degree is a plus.
  • Minimum of 1-2 years of administrative experience, preferably in a personal injury or other legal setting.
  • Valid drivers license, clean driving record, and reliable personal vehicle required.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and case management software (e.g., FileVine, Clio, MyCase).
  • Exceptional organizational and time-management skills with the ability to prioritize tasks in a deadline-driven environment.
  • Strong written and verbal communication skills.
  • High degree of discretion and confidentiality when handling sensitive client information.
  • Professional demeanor and a client-centered approach.

Ideal Candidate Will Possess:


  • A proactive, "can-do" attitude and the ability to work effectively both independently and as part of a team.
  • A keen eye for detail and a commitment to accuracy.
  • Compassion and patience when interacting with clients who may be under stress.
  • Familiarity with medical and legal terminology related to personal injury claims.

What We Offer:


  • Competitive salary, 401(k), PTO.
  • Opportunity for professional growth and development within a supportive firm.
  • A meaningful role where your work directly impacts our clients' lives and case outcomes.