Navigate Search is hiring: Assistant Project Manager in Waldwick

Assistant Project Manager – Construction

Overview:

A growing construction firm based in northern New Jersey is seeking a full-time Assistant Project Manager to support project execution and coordination. The role involves assisting in managing construction projects across various sectors, including commercial, residential, and public work. Ideal candidates will have prior experience in construction project support, strong organizational skills, and the ability to effectively communicate across teams.

This position offers an opportunity to grow within a dynamic company environment that values initiative, teamwork, and long-term development.

Key Responsibilities:

Pre-Construction & Estimating Support

• Assist in reviewing bid invitations and bid documents
• Help maintain and organize subcontractor/vendor bid lists and scopes
• Distribute bid packages and follow up on proposal submissions

Project Start-Up & Administration

• Support permitting and project start-up documentation
• Assist in organizing site logistics and safety documentation
• Help prepare subcontractor payment schedules and contract administration tasks

Submittals & Procurement Coordination

• Maintain submittal logs and track submissions/resubmissions
• Coordinate with subcontractors and review documentation for compliance
• Track lead times for materials and equipment to support scheduling efforts

Construction Phase Support

• Help manage RFIs and project communication logs
• Support project scheduling, updates, and document control
• Attend coordination meetings, take minutes, and manage follow-ups

Quality & Document Control

• Track inspection, testing, and commissioning activities
• Maintain accurate sets of construction drawings and specifications
• Update and distribute documentation, directives, and revisions as needed

Project Financials & Closeout

• Assist in managing owner billing, subcontractor payments, and vendor invoicing
• Support the closeout process, including collection and tracking of required documents

Qualifications:

• Bachelor’s degree (Engineering or Construction Management preferred)
• Minimum 3 years of experience in a project support or assistant PM role
• Proficiency with Microsoft Office and construction management platforms (e.g., Procore, ProjectSight, or similar)
• Strong organizational and communication skills
• Detail-oriented with the ability to manage multiple priorities
• Self-starter who thrives in a collaborative environment

Compensation & Benefits:

• Salary range: $75,000 – $110,000 (commensurate with experience)
• Health insurance
• Paid vacation and holidays
• Retirement plan (401k)