Robert Half
Job Description
Job Description
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Sarasota, Florida. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized environment. This is a one-year contract position, offering an opportunity to showcase your administrative and customer service skills in a dynamic setting.
Responsibilities:
• Greet visitors and clients while managing the front desk area.
• Answer and direct calls using a multi-line phone system, ensuring prompt and efficient communication.
• Handle scheduling tasks, including setting appointments and maintaining calendars.
• Perform data entry and maintain accurate records in Microsoft Excel and other software tools.
• Organize and manage files, ensuring documents are easily accessible and up-to-date.
• Draft and manage email correspondence with clients and internal teams.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Assist with general office tasks, such as photocopying, scanning, and distributing mail.
• Collaborate with team members to maintain a clean and organized office environment.
• Utilize Microsoft Outlook, Word, and other tools to support daily operations.• Minimum of 2 years of experience in a receptionist or administrative role, regardless of industry.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Excellent customer service abilities, with a focus on professionalism and attentiveness.
• Demonstrated ability to multitask and prioritize tasks effectively under pressure.
• Dependable and detail-oriented, with strong organizational skills.
• Familiarity with handling multi-line phone systems.
• Problem-solving aptitude and the ability to adapt to changing priorities.
Responsibilities:
• Greet visitors and clients while managing the front desk area.
• Answer and direct calls using a multi-line phone system, ensuring prompt and efficient communication.
• Handle scheduling tasks, including setting appointments and maintaining calendars.
• Perform data entry and maintain accurate records in Microsoft Excel and other software tools.
• Organize and manage files, ensuring documents are easily accessible and up-to-date.
• Draft and manage email correspondence with clients and internal teams.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Assist with general office tasks, such as photocopying, scanning, and distributing mail.
• Collaborate with team members to maintain a clean and organized office environment.
• Utilize Microsoft Outlook, Word, and other tools to support daily operations.• Minimum of 2 years of experience in a receptionist or administrative role, regardless of industry.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Excellent customer service abilities, with a focus on professionalism and attentiveness.
• Demonstrated ability to multitask and prioritize tasks effectively under pressure.
• Dependable and detail-oriented, with strong organizational skills.
• Familiarity with handling multi-line phone systems.
• Problem-solving aptitude and the ability to adapt to changing priorities.