Montana Staffing is hiring: Receptionist in Missoula

Receptionist

Missoula, MT: A well-established construction and project management firm with a strong presence in the Missoula area is seeking a receptionist for their team. Known for delivering high-quality projects across commercial, residential, medical, and educational sectors, the company values collaboration, integrity, and excellence. Employees are part of a team-focused environment where attention to detail, technical expertise, and a commitment to client satisfaction are highly valued.

The receptionist plays a key role in supporting daily office operations and ensuring a positive experience for clients, visitors, and staff. This position serves as the first point of contact, handling phone calls, emails, and in-person inquiries with professionalism and efficiency. The receptionist also provides administrative support to various departments, helping maintain smooth communication and organization within the office.

Wage: $18 to $20/hour, depending on experience.

Schedule: Monday through Friday, 8 a.m. to 5 p.m.

Essential Functions and Duties:

• Answer incoming calls for the Missoula office and other locations, greeting callers promptly
• Welcome visitors, direct them appropriately, and manage front desk responsibilities
• Receive, sign for, and distribute deliveries; manage incoming and outgoing mail
• Monitor office supplies, printer/fax paper, and ensure break room/kitchen areas are stocked and tidy
• Manage conference room scheduling and assist with setup for Teams or Zoom meetings
• File paid invoices, update vendor folders, and follow up on expired insurance or missing subcontract documents
• Address statements or invoices that lack prior documentation to ensure timely processing
• Maintain a clean and organized front office and reception area

Qualifications:

• Previous experience in a receptionist, administrative assistant, or front-office role preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment
• Ability to multitask and manage time effectively in a fast-paced environment
• Professional and friendly demeanor; strong customer service skills
• Driver's license and clean driving record
• Ability to pass pre-employment background and drug screenings