King William County, VA
Human Resources Specialist Job at King William County, VA in King William
King William County, VA, King William, VA, US, 23086
Salary: $51,474.00 - $82,358.00 Annually
Location : King William, VA
Job Type: Full-Time
Job Number: 202500013
Department: Human Resources
Division: Human Resources Benefits
Opening Date: 07/01/2025
Closing Date: 9/12/2025 11:59 PM Eastern
FLSA: Exempt
Welcome to the King William County's Employnment Opportunities Page!
King William County encourages the diligent efforts of jobseekers to pursue and sustain gainful employment. As an organization, we understand the importance of meaningful work and intend to foster an environment of productive, qualified, and competent individuals who seek to achieve a common goal.
If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password.
Click on the job title that piques your interest or that relates to your education and experience and then click the "Apply" link.
Job postings are subject to be closed at any time by the County, regardless of the postings' status or closing date.
Please ensure that your application shows all relevant education and experience that you possess. Individual jobs may require additional attachments to the application. Incomplete applications may be rejected.
If you would like to be notified when applications are being accepted for any position, click on "Job Alerts" in the menu, select the job title, then click on the 'Subscribe' link to fill out a Job Interest Card.
Note: Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.
King William County is an Equal Opportunity Employer and is inclusive of all persons. Employment with the County is not limited by race, ethnicity, class, sex, gender, gender identity, transgender status, marital status, age, sexuality, pregnancy, disability, medical condition, education, spiritual beliefs, creed, culture, tribal affiliations, national origin, political beliefs and/or veteran status.
We committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, services, programs and activities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA), please email the Human Resources department at or contact us by phone at (804) 769-4968.
General Description
We're looking for a motivated professional ready to support and grow our team while serving a vibrant, community-oriented organization.
Under general supervision, this position is responsible for coordinating payroll operations to ensure accurate and timely compensation, while also assisting with benefit administration and supporting recruitment efforts. Key duties include processing payroll, maintaining employee records related to compensation and benefits, coordinating benefit enrollments and changes, and assisting with talent acquisition. Reports to the Human Resources Manager.
Essential Functions
Payroll Administration:
REQUIRED KNOWLEDGE
Human Resources - Knowledge of general human resources regulations, policies and best practices. Knowledge of recruitment and selection procedures.
Payroll - Thorough knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting payroll operations including HIPAA, FMLA, Workers Compensation, Pension, Medicare, Social Security, and DOL requirements.
Employee Benefits - Considerable knowledge of all pertinent federal and state regulations, filing and compliance requirements to include HIPAA, Section 125, Medicare, Social Security and Department of Labor requirements. Some knowledge of benefit contract language and plan designs.
Office Administration - Thorough knowledge of office systems, practices, procedures and administration. Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software.
Customer Service - Considerable knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.
REQUIRED SKILLS
Critical Thinking - Uses logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.
Computer Skills - Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
Time Management - Plans and organizes daily work routine. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Implements work activities in accordance with priorities and estimated schedules.
REQUIRED ABILITIES
Communication - Ability to effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed reports which include numerical information and statistics. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner. Ability to listen and understand information and ideas being presented verbally and in writing.
Interpersonal Relationships - Ability to develops and maintain cooperative and professional relationships with employees at all levels and the public. Effectively responds to and resolves inquiries and disputes.
Financial Management - Ability to perform difficult arithmetic, algebraic, and statistical applications to perform financial transactions. Ability to employ accounting principles and practices in the analysis and reporting of financial data.
Education, Training, and Experience
Associate's degree in Business Management or a related field and 1-2 years of responsible experience working with related payroll and Human Resources programs, and recruitment, or an equivalent combination of education and experience.
An acceptable general background check, to include a local and state criminal history check, and a valid driver's license with an acceptable driving record.
At King William County, we believe our people are our greatest strength. That's why we're committed to offering a comprehensive benefits package that supports your well-being, empowers your growth, and helps you thrive both inside and outside of work. From health and wellness programs to professional development opportunities, our benefits are designed with you in mind-because when you succeed, we all do.
Virginia Retirement System (VRS) Retirement
You are required to contribute five percent (5%) of your salary toward your retirement benefit. This will be automatic pre-tax payroll deduction.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.•I understand and will answer the following supplemental questions completely and thoroughly.
02
What is your highest level of education?
03
Do you have experience managing payroll?
04
How many years of experience do you have managing payroll?
05
Please describe your experience managing payroll, including the systems you've used and any specific responsibilities you handled?
06
What has been your involvement in employee benefits administration to include open enrollment, maintaining benefits records, or assisting employees with questions about their coverage?
07
Do you have prior experience working in Human Resources?
08
How many years of professional Human Resources experience do you have?
09
Please describe your experience assisting with talent acquisition and recruitment in a Human Resources Department.
Required Question
Location : King William, VA
Job Type: Full-Time
Job Number: 202500013
Department: Human Resources
Division: Human Resources Benefits
Opening Date: 07/01/2025
Closing Date: 9/12/2025 11:59 PM Eastern
FLSA: Exempt
Welcome to the King William County's Employnment Opportunities Page!
King William County encourages the diligent efforts of jobseekers to pursue and sustain gainful employment. As an organization, we understand the importance of meaningful work and intend to foster an environment of productive, qualified, and competent individuals who seek to achieve a common goal.
If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password.
Click on the job title that piques your interest or that relates to your education and experience and then click the "Apply" link.
Job postings are subject to be closed at any time by the County, regardless of the postings' status or closing date.
Please ensure that your application shows all relevant education and experience that you possess. Individual jobs may require additional attachments to the application. Incomplete applications may be rejected.
If you would like to be notified when applications are being accepted for any position, click on "Job Alerts" in the menu, select the job title, then click on the 'Subscribe' link to fill out a Job Interest Card.
Note: Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.
King William County is an Equal Opportunity Employer and is inclusive of all persons. Employment with the County is not limited by race, ethnicity, class, sex, gender, gender identity, transgender status, marital status, age, sexuality, pregnancy, disability, medical condition, education, spiritual beliefs, creed, culture, tribal affiliations, national origin, political beliefs and/or veteran status.
We committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, services, programs and activities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA), please email the Human Resources department at or contact us by phone at (804) 769-4968.
General Description
We're looking for a motivated professional ready to support and grow our team while serving a vibrant, community-oriented organization.
Under general supervision, this position is responsible for coordinating payroll operations to ensure accurate and timely compensation, while also assisting with benefit administration and supporting recruitment efforts. Key duties include processing payroll, maintaining employee records related to compensation and benefits, coordinating benefit enrollments and changes, and assisting with talent acquisition. Reports to the Human Resources Manager.
Essential Functions
Payroll Administration:
- Processes a variety of transactions in the County's Enterprise Resource System (Edmunds) related to personnel actions to ensure accurate and timely payroll compensation.
- Receives departmental requests for retroactive pay; calculates appropriate amounts based on verified personnel actions and enters data into the payroll system.
- Administers and maintains payroll deductions including tax liens, garnishments, and child support orders; ensures payroll is balanced and that tax payments to federal and state agencies are submitted electronically in compliance with applicable laws and regulations.
- Works closely with Finance to ensure the accuracy, accountability, and appropriateness of all payroll transactions.
- Assists with preparing and facilitating New Employee Orientation.
- Supports recruitment processes and job description updates.
- Assists employees with benefit-related matters, including explaining benefit policies, coordinating claims, and helping complete benefit forms.
- Coordinates employee claims for short- and long-term disability with the disability carrier and the employee to ensure timely processing of benefit payments.
- Reconciles insurance and benefit invoices and monitors account transactions for accuracy and validity.
- Responds to routine employee inquiries regarding benefits, pay deductions, salary adjustments, and policies and procedures.
- Researches and resolves issues in accordance with government regulations and internal guidelines.
- Maintains knowledge of and ensures compliance with federal, state, and local laws affecting payroll and HR operations.
- Performs administrative support duties such as verifying, compiling, and recording statistical and narrative information for reports and personnel records.
- Utilizes word processing and spreadsheet software to prepare correspondence and documentation.
- Maintains accurate and up-to-date personnel files and recordkeeping systems.
- Maintains the confidentiality and security of sensitive employee information across all HR functions, including payroll, benefits, and personnel records.
- Performs other duties as assigned.
REQUIRED KNOWLEDGE
Human Resources - Knowledge of general human resources regulations, policies and best practices. Knowledge of recruitment and selection procedures.
Payroll - Thorough knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting payroll operations including HIPAA, FMLA, Workers Compensation, Pension, Medicare, Social Security, and DOL requirements.
Employee Benefits - Considerable knowledge of all pertinent federal and state regulations, filing and compliance requirements to include HIPAA, Section 125, Medicare, Social Security and Department of Labor requirements. Some knowledge of benefit contract language and plan designs.
Office Administration - Thorough knowledge of office systems, practices, procedures and administration. Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software.
Customer Service - Considerable knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.
REQUIRED SKILLS
Critical Thinking - Uses logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.
Computer Skills - Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
Time Management - Plans and organizes daily work routine. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Implements work activities in accordance with priorities and estimated schedules.
REQUIRED ABILITIES
Communication - Ability to effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed reports which include numerical information and statistics. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner. Ability to listen and understand information and ideas being presented verbally and in writing.
Interpersonal Relationships - Ability to develops and maintain cooperative and professional relationships with employees at all levels and the public. Effectively responds to and resolves inquiries and disputes.
Financial Management - Ability to perform difficult arithmetic, algebraic, and statistical applications to perform financial transactions. Ability to employ accounting principles and practices in the analysis and reporting of financial data.
Education, Training, and Experience
Associate's degree in Business Management or a related field and 1-2 years of responsible experience working with related payroll and Human Resources programs, and recruitment, or an equivalent combination of education and experience.
An acceptable general background check, to include a local and state criminal history check, and a valid driver's license with an acceptable driving record.
At King William County, we believe our people are our greatest strength. That's why we're committed to offering a comprehensive benefits package that supports your well-being, empowers your growth, and helps you thrive both inside and outside of work. From health and wellness programs to professional development opportunities, our benefits are designed with you in mind-because when you succeed, we all do.
Virginia Retirement System (VRS) Retirement
You are required to contribute five percent (5%) of your salary toward your retirement benefit. This will be automatic pre-tax payroll deduction.
- Health, Dental, and Vision Insurance
- Paid Time Off (Annual and Sick Leave)
- Thirteen (13) Paid Holidays
- Life Insurance
- Short-Term and Long-Term Disability Coverage
- Flexible Spending Accounts
- AFLAC - Voluntary insurance benefits to help you cover out of pocket expenses.
- Employee Assistance Program (EAP)
- Professional Development Opportunities
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.•I understand and will answer the following supplemental questions completely and thoroughly.
- Yes
- No
02
What is your highest level of education?
- High School Diploma or GED
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctoral Degree
03
Do you have experience managing payroll?
- Yes
- No
04
How many years of experience do you have managing payroll?
- None
- 1 - 2 years of experience managing payroll
- 2 - 3 years of experience managing payroll
- 3 - 4 years of experience managing payroll
- 5+ years of experience managing payroll
05
Please describe your experience managing payroll, including the systems you've used and any specific responsibilities you handled?
06
What has been your involvement in employee benefits administration to include open enrollment, maintaining benefits records, or assisting employees with questions about their coverage?
07
Do you have prior experience working in Human Resources?
- Yes
- No
08
How many years of professional Human Resources experience do you have?
- None
- 1 - 2 years of professional Human Resources experience
- 2 -3 years of professional Human Resources experience
- 3 - 4 years of professional Human Resources experience
- 5+ years of professional Human Resources experience
09
Please describe your experience assisting with talent acquisition and recruitment in a Human Resources Department.
Required Question