University of the Pacific is hiring: Human Resources Coordinator in San Francisc

Overview

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Posting Details

Position Information

Job Title: Human Resources Coordinator

Union Level: Department: Human Resources (SF)

Campus: San Francisco

Posting Number: 201304135P

Employment Type: Full Time

Number of Months: 12

Work Schedule: M-F

Position End Date: Open Date 08/15/2025; Close Date: Open Until Filled

Special Instructions to Applicants: Internal applicants will be considered within the first five (5) business days; External applicants will be considered on the sixth (6) business day.

Sponsorship: This position is not eligible for visa sponsorship now or in the future.

EEO/Background: See required statements listed in the posting.

Essential Functions

• Coordinate temporary assignment requests including collecting temporary request forms, communicating with temporary agencies and requesting departments, and tracking temporary schedules.
• Provide operational and administrative support (I-9 verifications, drafting/preparing correspondence and email templates, employment verifications, ordering supplies, processing bills, maintaining department packets, and organizing shared directories).
• Track and maintain records for required licenses and certifications for staff; send communications regarding status and documentation needed.
• Coordinate off-boarding and transfer paperwork (termination packet, email notifications, updating HR databases, distribution/collection of exit interviews).
• Provide administrative support related to recruitment processes.
• Review and ensure new hire documents are complete and compliant with procedures.
• Support onboarding processing (new hire packets, background checks, e-verify forms, network access forms, FERPA, training, and other required forms).
• Process workers’ compensation claim-related paperwork; track status reports; communicate employee work status with managers.
• Maintain electronic personnel files, scanning/indexing documents and responding to record requests.
• Track introductory and annual performance reviews and other performance-related documentation.
• Create department forms and presentations; maintain organizational charts and HR policies/workflows.
• Organize and assist with department events and functions.
• Perform other duties as assigned by the HR Manager.

Qualifications

Knowledge Of:

• Principles, practices, and techniques of human resources.
• Intermediate knowledge of MS Office Suite.
• HRIS platforms, reports, and spreadsheets.
• Principles of business letter and report writing.

Experience:

• Minimum of two years of experience in an administrative support position.
• Previous experience in Human Resources performing employment/payroll support or related processes.

Education:

• Bachelor’s degree in human resources or related field.

Work Environment/Work Week/Travel:

• Position is eight hours per day, Monday through Friday.
• Occasional overtime may be required.
• Limited travel to offsite meetings or conferences.

Preferred Qualifications

• Knowledge of Banner, Argos, Qualtrics and PeopleAdmin is helpful.
• Ability to provide information regarding benefits, policies, and related areas.
• Handle confidential information with high sensitivity and discretion.
• Professional communication with employees and the public; high level of customer service.
• Time management, organization, and ability to meet multiple deadlines.
• Ability to work with staff at all levels and remain calm under pressure.
• Initiative, problem solving, and follow-through skills.
• Commitment to diversity and inclusion; professional business writing; attention to detail; ability to manage multiple priorities.

Education Requirements

• Two (2) years or more post high school education with focus on Business or Human Resources or related field.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources
• Industries: Higher Education

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Location and Compensation

San Francisco, CA

Salary range: $69,000.00 - $121,000.00 per year

Additional postings and related roles may exist in nearby locations.

Legal and Compliance

Background Check Statement: All applicants offered conditional employment must complete a background screening release and authorization. AB 810 Misconduct Disclosure: Candidates must disclose any findings related to sexual harassment or misconduct within the past seven years. University of the Pacific is an equal opportunity employer committed to workforce diversity and non-discrimination.