Trinity Valley Community College is hiring: IT Procurement Specialist in Athens

Salary: $45,966.00 - $50,562.60 Annually
Location : Athens, TX
Job Type: Full-Time Staff
Job Number: 202400156
Department: Information Technology
Opening Date: 08/26/2025
Closing Date: 9/8/2025 11:59 PM Central

Description
The purpose of this role is to provide comprehensive administrative and operational support to the Vice President (VP) of IT and IT Directors. This includes managing calendars, coordinating meetings and travel, assisting with budget preparation, and maintaining office supplies and conditions. The role also involves handling department correspondence, preparing purchase orders, reconciling invoices, tracking expenditures, and supporting procurement processes for IT equipment. Additionally, the position ensures compliance with organizational policies, maintains confidentiality, and collaborates closely with internal departments to facilitate smooth departmental operations.

Reports to: Vice President of Information Technology/CIO
Job Duties

• Greet visitors, answer phone calls, and direct inquiries; handle filing and correspondence.
• Manage appointments, calendar, and contacts for the VP of IT.
• Coordinate IT staff meetings, travel, training, events, and department mail; maintain office supplies and staff contacts.
• Create, edit, and proof memos, spreadsheets, and reports.
• Assist the VP with budget preparation and fixed asset verification.
• Support IT Directors in renewing maintenance and license agreements.
• Prepare accounting distributions for departmental billing/invoices and maintain cross-reference of phone codes and computers for billing.
• Prepare POs, submit vendor documentation, and reconcile invoices with the business office.
• Process RMA (Returns) requests and track PO data, CPIME, and grant expenditures.
• Collaborate with the business office to release encumbered funds and assist with IT equipment bid processes.
• Maintain vendor bid list and work closely with the Purchasing, Contract, and Insurance Coordinator.
• Ensure confidentiality and compliance with timekeeping policy.
• Perform other duties as assigned.

Qualifications
EDUCATION REQUIRED:

High School Diploma or GED.

PREFERRED:

Associates degree or higher

EXPERIENCE

REQUIRED:

Three(3)years of work experience in the administrative assistant field.

PREFERRED:

Work experience in an educational environment. Related experience with technology-related purchasing.

Knowledge and Skills

• Typing/Data Entry
• Software proficiency - Microsoft Office
• Operating equipment - office or otherwise
• Written and oral communication
• Interpersonal and/or customer service skills
• Bookkeeping
• Basic Math
• Attention to detail
• Time management
• Organization
• Administrative practices

1. Health Benefits

• Medical Insurance: Comprehensive plans through the Texas Employees Group Benefits Program (GEA), including various PPO and HMO options. Coverage includes preventive care, hospitalization, and specialist visits.
• Dental Insurance: Includes coverage for routine dental care, major procedures, and orthodontia.
• Vision Insurance: Coverage for eye exams, glasses, and contact lenses.

2. Retirement Benefits

• Retirement Plan: Defined benefit pension plan through the Texas Retirement System (TRS), offering a predictable monthly benefit upon retirement based on years of service and salary. Faculty and Administration have the choice of enrolling in the Optional Retirement Plan (ORP) or TRS.
• Optional Savings Plans: 403(b) and 457(b) plans available for additional retirement savings, with options for pre-tax and Roth contributions.

4. Insurance Benefits

• Basic Life Insurance: Employer paid benefit.
• Optional Life Insurance: Employer paid benefit of 2x annual salary, with option to purchase additional life insurance.
• Dependent Life Insurance and Accidental Death and Dismemberment Insurance: Additional life insurance options available for employee and/or dependents.
• Short-Term Disability Insurance: Employer paid benefit that provides income replacement for short-term disabilities due to illness or injury.
• Long-Term Disability Insurance: Provides ongoing support for long-term disabilities, ensuring financial stability during extended periods of inability to work.

5. Employee Assistance Program (EAP)

• Confidential Support: Access to counseling and support services for personal and work-related issues, including mental health support, financial advice, and legal services.

6. Professional Development

• Training Opportunities: Access to job-related training programs, workshops, and seminars to enhance skills and career growth.
• Tuition Reimbursement: Financial assistance for educational expenses related to job advancement and professional development.

7. Additional Benefits

• Flexible Spending Accounts (FSAs): Tax-advantaged accounts for eligible medical expenses and dependent care.
• Employee Discounts: Access to various discounts on products and services (ERS Beneplace).
• Paid Leave: Generous time off with vacation, sick, and/or personal leave available depending on classification.

01

Do you have a High School Diploma or GED.

• Yes
• No

02

Do you have three (3) years of work experience in the administrative assistant field?

• Yes
• No

Required Question