Dean Mead is hiring: Administrative Assistant in Melbourne

Description:

Summary:

For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a full-time Administrative Assistant, based out of our Viera office.

This position offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to work in a team environment.

Duties and Responsibilities:

The Administrative Assistant will work closely with the Office Administrator on a variety of administrative tasks, such as:

• Conducting front office reception duties, including answering and directing phone calls and greeting in-person visitors.
• Completing a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.
• Inventory and order office and hospitality supplies.
• Making external runs on behalf of the firm using personal vehicle (mileage reimbursed).
• Maintaining conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel.
• Making arrangements for catering of office events, including set up and clean up.
• Maintaining kitchens and supply rooms, including inventorying supplies.
• Fielding facilities service requests, including follow up when necessary.
• Other administrative tasks, as assigned by Office Administrator.

Additionally, the Administrative Assistant will support attorneys and other legal departments by:

• Entering attorney time entries and other requests into accounting software.
• Maintaining electronic and physical files and assisting in the closing and opening of matters.
• E-recording legal documents.
• Assisting in real estate pre- and post-closing tasks.

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities:

• Desire to work in a fast-paced environment.
• A true team player.
• Highly detail oriented and organized.
• Ability to multi-task and handle shifting priorities.

Education and Experience:

• Minimum high school diploma or GED (Required).
• Minimum of 2+ years’ relevant administrative experience (Required), in a legal setting (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Work Environment:

• This position reports to work in-person at our Viera office.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

FLSA Classification: Non-exempt

Schedule: 37.5 hour work week scheduled Mondays through Fridays during office hours.

Reports to: Office Administrator; Managing Shareholders

Supervisory Responsibilities: None

Date: August 20, 2025

Requirements: