Vermont Staffing
Administrative Assistant
This position provides a broad range of administrative support services to all CYFS (Children, Youth, & Family Services) programs of Washington County Mental Health Services. Specific duties and responsibilities include: Acting as receptionist and providing administrative support to program directors, division directors, and direct care staff for all CYFS programs. Covering multi-line program telephones. Providing secure access to several doors via button activation. Assisting staff psychiatrist/psychiatric nurse practitioners. Providing computerized scoring of Achenbach Child Behavior Checklists, Brief Problem Scales, Attention Deficit Disorder Evaluation Scales and Parenting Stress Indexes. Creating and maintaining Excel spreadsheets, creating brochures and other material in Publisher and PowerPoint for program managers as needed. Scanning notes/documents into UEMR. Sending/receiving/distributing faxes. Providing Notary services. Filing records and other documents and assisting Children's Records with various other tasks, as needed. Sending requests for records, including those from other agencies, providers, Disability Determination, etc. to appropriate staff. Scheduling conference rooms for all of CYFS. Making photocopies and maintaining photocopiers (arrange for repair when applicable). Receiving and distributing incoming interagency mail and organizing outgoing interagency mail daily. Receiving and distributing petty cash checks. Distributing purchase orders and maintaining office supplies for all programs within Children, Youth and Family Services, providing office manager with supply order. Daily U. S. Postal mailing/metering and sorting. Maintaining postage meter. Maintaining staff information list (staff name, program, title, supervisor's name, home address, home/cell phone numbers and emergency contact). Acting as liaison between staff and Maintenance Department/MIS. Serving on Agency committees as needed. Being familiar with HIPAA Privacy policies and the functions of each agency division. Performing other duties as assigned. Qualifications: Education: Required - High School Diploma/ GED Experience: Three years of progressively responsible secretarial/administrative support work experience, preferably in a human service setting. A professional demeanor is required, and appropriate office attire must be observed. Excellent interpersonal skills: excellent telephone and face to face reception skills. Ability to perform multiple duties concurrently. Must possess a strong working knowledge of computers and be proficient with Microsoft Word, Outlook, Excel: Publisher and PowerPoint preferred. Duties are performed largely in a standard office setting, but some travel may be required for which private means of transportation should be available. Differences of opinion may be encountered. Required to be in a stationary position 50% of the time, operate and/or use computer. Regularly required to move/position self for maintaining documents and move or transport up to 20 pounds.
This position provides a broad range of administrative support services to all CYFS (Children, Youth, & Family Services) programs of Washington County Mental Health Services. Specific duties and responsibilities include: Acting as receptionist and providing administrative support to program directors, division directors, and direct care staff for all CYFS programs. Covering multi-line program telephones. Providing secure access to several doors via button activation. Assisting staff psychiatrist/psychiatric nurse practitioners. Providing computerized scoring of Achenbach Child Behavior Checklists, Brief Problem Scales, Attention Deficit Disorder Evaluation Scales and Parenting Stress Indexes. Creating and maintaining Excel spreadsheets, creating brochures and other material in Publisher and PowerPoint for program managers as needed. Scanning notes/documents into UEMR. Sending/receiving/distributing faxes. Providing Notary services. Filing records and other documents and assisting Children's Records with various other tasks, as needed. Sending requests for records, including those from other agencies, providers, Disability Determination, etc. to appropriate staff. Scheduling conference rooms for all of CYFS. Making photocopies and maintaining photocopiers (arrange for repair when applicable). Receiving and distributing incoming interagency mail and organizing outgoing interagency mail daily. Receiving and distributing petty cash checks. Distributing purchase orders and maintaining office supplies for all programs within Children, Youth and Family Services, providing office manager with supply order. Daily U. S. Postal mailing/metering and sorting. Maintaining postage meter. Maintaining staff information list (staff name, program, title, supervisor's name, home address, home/cell phone numbers and emergency contact). Acting as liaison between staff and Maintenance Department/MIS. Serving on Agency committees as needed. Being familiar with HIPAA Privacy policies and the functions of each agency division. Performing other duties as assigned. Qualifications: Education: Required - High School Diploma/ GED Experience: Three years of progressively responsible secretarial/administrative support work experience, preferably in a human service setting. A professional demeanor is required, and appropriate office attire must be observed. Excellent interpersonal skills: excellent telephone and face to face reception skills. Ability to perform multiple duties concurrently. Must possess a strong working knowledge of computers and be proficient with Microsoft Word, Outlook, Excel: Publisher and PowerPoint preferred. Duties are performed largely in a standard office setting, but some travel may be required for which private means of transportation should be available. Differences of opinion may be encountered. Required to be in a stationary position 50% of the time, operate and/or use computer. Regularly required to move/position self for maintaining documents and move or transport up to 20 pounds.