Fresenius Medical Care is hiring: Clinic Administrative Assistant in Rockville

Job Title

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Principal Duties And Responsibilities

Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:

Preparing and typing routine correspondence, form letters and reports

Answering telephone & routing calls to the appropriate person

Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed

Setting up and maintaining filing systems and basic databases as applicable

Completing forms and reports as required by the various company offices and outside vendors and agencies

Recording the minutes of meetings and providing the resulting documents as necessary

Making copies of correspondence and other printed matter as required by manager

Preparing purchase orders using the appropriate software application

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed

Distributing incoming mail

Maintaining calendar and daily schedules

Scheduling appointments & arranging meetings

Maintaining inventory of the necessary office forms and supplies

Assisting with various basic personnel administrative functions as needed

Acting as backup to other clerical personnel in office as needed

Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data

Assists with month-end reporting requirements

Assists in auditing records for ongoing compliance with medical records standards

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.

Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.

Assist with transportation coordination and referrals.

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Physical Demands And Working Conditions

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

Education

High School Diploma required

Experience And Required Skills

Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.

Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.

Hourly Rate: $16 - $27

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.