Carrollton-Farmers Branch ISD
Position Type:
Secretarial and Clerical/Clerk - Records 193
Date Posted: 9/5/2025
Location: SS - Turner High School
Job Title:
Clerk - Records HS
Wage/Hour Status:
Nonexempt
Reports to:
Campus Principal
Pay Grade:
AS3 - 193 Days Dept./School:
High School Campus
Date Revised:
1/16/2025
PRIMARY PURPOSE: Facilitate the efficient operation of the record's office and provide clerical services to the supervisor.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective organization, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Ability to meet established deadlines Ability to follow written instructions Ability to operate multi-line phone system
Preferred Experience: Three years of successful secretarial or clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES Records and Reports
Perform the routine work activities in the school office. Compile, prepare, and submit various reports for the Record's office. Make appointments and maintain office calendar. Perform routine bookkeeping tasks, including simple arithmetic operation of the office. Responsible for the input of TEAMS/PEIMS data as directed. Maintain all cumulative files making sure each file has all required documents Prepare withdrawn and graduate files at the end of the year for digitizing Fulfill student records requests and transcript request in a timely manner. Phones and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Other
Maintain office files. Maintain confidentiality of all information. Provide excellent customer service to all students, staff, parents, and community members Participate in staff development training programs when appropriate Keep informed and comply with all state and district policies and regulations concerning student records.
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Date:
Reviewed by: Date:
Date Posted: 9/5/2025
Location: SS - Turner High School
Job Title:
Clerk - Records HS
Wage/Hour Status:
Nonexempt
Reports to:
Campus Principal
Pay Grade:
AS3 - 193 Days Dept./School:
High School Campus
Date Revised:
1/16/2025
PRIMARY PURPOSE: Facilitate the efficient operation of the record's office and provide clerical services to the supervisor.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective organization, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Ability to meet established deadlines Ability to follow written instructions Ability to operate multi-line phone system
Preferred Experience: Three years of successful secretarial or clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES Records and Reports
Perform the routine work activities in the school office. Compile, prepare, and submit various reports for the Record's office. Make appointments and maintain office calendar. Perform routine bookkeeping tasks, including simple arithmetic operation of the office. Responsible for the input of TEAMS/PEIMS data as directed. Maintain all cumulative files making sure each file has all required documents Prepare withdrawn and graduate files at the end of the year for digitizing Fulfill student records requests and transcript request in a timely manner. Phones and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Other
Maintain office files. Maintain confidentiality of all information. Provide excellent customer service to all students, staff, parents, and community members Participate in staff development training programs when appropriate Keep informed and comply with all state and district policies and regulations concerning student records.
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Date:
Reviewed by: Date: