Feather River College
Administrative Assistant - Instructional Services
Feather River College, Quincy, California, United States, 95971
Posting Details
Position Information
Job Title Administrative Assistant - Instructional Services
Classification Title
Rank
Tenure Information
Job Description
Reporting to the Vice President of Instruction, provides high-level administrative support, coordinates the review and approval of academic policies and curriculum updates, supports instructional operations and committees, and leads the day-to-day office functionalities and contributes to special projects as needed.
Required Qualifications Associate Degree with coursework in business, or related discipline: OR Four (4) years increasingly responsible clerical/recordkeeping or office management work, with at least one year of responsible administrative assistant capacity supporting (a) management or executive position(s) OR
Any combination of education and experience which would provide the required qualifications for the position. Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability, and ethnic backgrounds of community college students and staf
Desirable Qualifications
Community college experience is preferred
Knowledge of Banner or a similar system
Essential Duties
Schedules meetings, prepares, and organizes agenda items and meeting packets; takes and transcribes minutes for committees such as SLOAC, COI, Curriculum, and Standards & Practices; ensures proper follow up of action items for various committees and councils Coordinates processing of curriculum development and revisions in accordance with Title 5 by verifying proper review steps, , ensuring incorporation of changes, submitting items to the academic senate, Board of Trustees, and the CCCCO. Collects compiles and summarizes data for state reports, grants, fiscal, and administrative purposes Calculates full and part-time faculty loads and estimates the total cost of instruction; calculates faculty overloads, class preparation time, office hours, independent study, substitutes, and prepares "Personnel Action Forms-PAF" for payroll processing Processes various additional PAFs to support instructional operations Schedules meetings for equivalencies; tracks and processes pertinent documents Works with the Institutional Researcher to track and communicate student learning outcome assessment for courses and programs. Monitors and maintains the Instruction Website; inputs critical information, keep web pages and forms current, Develops and monitors various instructional budgets ; processes and tracks expenditures and transfers; reviews budget tracking reports and resolves discrepancies; creates and updates budget spreadsheets Initiates and monitors the full and part-time faculty evaluation process Serves as the VP's administrative assistant, scheduling appointments and maintaining the calendar; receiving, sorting, and distributing mail; typing and word processing reports and memos; coordinating mailings; screening and handling calls; screening and handling students/faculty/administrators/staff/visitors Explains policies and procedures and relays information as appropriate Prepares updated information for the college catalog based on curriculum changes Establishes and maintains faculty handbook Establishes and maintains a variety of official and topical files,records, and documents of a confidential nature Schedules facilities for off-campus classes Creates and maintains forms required by college policies and regulations Collects and tracks syllabi received from all faculty Schedule and prepare the Associate Faculty Flex events Enters data into and maintains databases and spreadsheets Performs a variety of administrative, technical and secretarial functions Organize and lead the Community Education program May direct the work of short-term employees and student employees Maintain effective and collegial relationships with staff, faculty, and administrators Performs related duties as assigned Preferred Qualifications
Compliance Physical Characteristics
The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:
Physical Demands Summary
Vision sufficient to read computer screens, and handwritten and printed documents Manual dexterity to operate keyboards and manipulate papers Speech and hearing to obtain and relay information Bending and reaching to obtain or replace files and records This work is performed in an office setting.
Salary Range $4,939 - 6,260 / Monthly
Opportunity Type Permanent
Perm % 100
Perm Mo 12
Posting Detail Information
Posting Number F087P
Open Date 09/05/2025
Close Date 10/05/2025
Desired Start Date 11/01/2025
Open Until Filled No
Special Instructions to Applicants
Individuals with disabilities requiring reasonable accommodations in the application, testing or interviewing process must contact the Human Resources Office. All travel and interview expenses are the responsibility of the candidate. FRCCD reserves the right to cancel, revise or re-announce this position. All grant/categorical funded positions are contingent upon continued funding.
Position Information
Job Title Administrative Assistant - Instructional Services
Classification Title
Rank
Tenure Information
Job Description
Reporting to the Vice President of Instruction, provides high-level administrative support, coordinates the review and approval of academic policies and curriculum updates, supports instructional operations and committees, and leads the day-to-day office functionalities and contributes to special projects as needed.
Required Qualifications Associate Degree with coursework in business, or related discipline: OR Four (4) years increasingly responsible clerical/recordkeeping or office management work, with at least one year of responsible administrative assistant capacity supporting (a) management or executive position(s) OR
Any combination of education and experience which would provide the required qualifications for the position. Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability, and ethnic backgrounds of community college students and staf
Desirable Qualifications
Community college experience is preferred
Knowledge of Banner or a similar system
Essential Duties
Schedules meetings, prepares, and organizes agenda items and meeting packets; takes and transcribes minutes for committees such as SLOAC, COI, Curriculum, and Standards & Practices; ensures proper follow up of action items for various committees and councils Coordinates processing of curriculum development and revisions in accordance with Title 5 by verifying proper review steps, , ensuring incorporation of changes, submitting items to the academic senate, Board of Trustees, and the CCCCO. Collects compiles and summarizes data for state reports, grants, fiscal, and administrative purposes Calculates full and part-time faculty loads and estimates the total cost of instruction; calculates faculty overloads, class preparation time, office hours, independent study, substitutes, and prepares "Personnel Action Forms-PAF" for payroll processing Processes various additional PAFs to support instructional operations Schedules meetings for equivalencies; tracks and processes pertinent documents Works with the Institutional Researcher to track and communicate student learning outcome assessment for courses and programs. Monitors and maintains the Instruction Website; inputs critical information, keep web pages and forms current, Develops and monitors various instructional budgets ; processes and tracks expenditures and transfers; reviews budget tracking reports and resolves discrepancies; creates and updates budget spreadsheets Initiates and monitors the full and part-time faculty evaluation process Serves as the VP's administrative assistant, scheduling appointments and maintaining the calendar; receiving, sorting, and distributing mail; typing and word processing reports and memos; coordinating mailings; screening and handling calls; screening and handling students/faculty/administrators/staff/visitors Explains policies and procedures and relays information as appropriate Prepares updated information for the college catalog based on curriculum changes Establishes and maintains faculty handbook Establishes and maintains a variety of official and topical files,records, and documents of a confidential nature Schedules facilities for off-campus classes Creates and maintains forms required by college policies and regulations Collects and tracks syllabi received from all faculty Schedule and prepare the Associate Faculty Flex events Enters data into and maintains databases and spreadsheets Performs a variety of administrative, technical and secretarial functions Organize and lead the Community Education program May direct the work of short-term employees and student employees Maintain effective and collegial relationships with staff, faculty, and administrators Performs related duties as assigned Preferred Qualifications
Compliance Physical Characteristics
The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:
Physical Demands Summary
Vision sufficient to read computer screens, and handwritten and printed documents Manual dexterity to operate keyboards and manipulate papers Speech and hearing to obtain and relay information Bending and reaching to obtain or replace files and records This work is performed in an office setting.
Salary Range $4,939 - 6,260 / Monthly
Opportunity Type Permanent
Perm % 100
Perm Mo 12
Posting Detail Information
Posting Number F087P
Open Date 09/05/2025
Close Date 10/05/2025
Desired Start Date 11/01/2025
Open Until Filled No
Special Instructions to Applicants
Individuals with disabilities requiring reasonable accommodations in the application, testing or interviewing process must contact the Human Resources Office. All travel and interview expenses are the responsibility of the candidate. FRCCD reserves the right to cancel, revise or re-announce this position. All grant/categorical funded positions are contingent upon continued funding.