Administrative Assistant Job at Ohio State University in Columbus

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Job Title:

Administrative Assistant

Department:

Arts and Sciences | Political Science

The Administrative Assistant ensures smooth, timely and efficient processes and workflows for the Institute for Democratic Engagement and Accountability (IDEA). This will include supporting IDEA's Executive Director and senior staff, coordinating schedules for faculty, staff and student personnel setting up and managing regular routines for the team, and assisting with communications about IDEA's research and programming. Our ideal candidate is highly competent in prioritizing, managing multiple workflows and working with little supervision.

The Administrative Assistant provides real-time scheduling support by coordinating meetings and preventing conflicts for IDEA teams; maintains records and notes from meetings, creates presentations, and conducts basic research as requested; manages emails, letters, packages, phone calls and other forms of standard correspondence for IDEA; responds to email/mail or forwards it to the appropriate recipient; communicates with U.S. and international and government elected officials and staff for scheduling and other requests; assists in creating regular communications highlighting IDEA's research and programs, including newsletters and social media; manage logistical arrangements for on-campus events and programming; manages travel plans (such as booking flights and hotels) and appointments for IDEA's Director and senior staff; assists with event planning for high-profile external events attended by international parliamentarians and U.S. elected officials; supports budgeting procedures for IDEA; creates and maintains financial and other records; assist with managing contracts with vendors, consultants and associates; assists with hiring and onboarding temporary student workers; other duties to support IDEA as assigned.

Minimum Education and Experience Required

High school diploma or GED and a minimum of one (1) year of administrative or office management experience is required.

Desired Education and Experience

A minimum of two (2) years of relevant experience in administration or office management; excellent organizational and communication skills; attention to detail; multilingual a plus as IDEA has several projects that involve working with diverse communities here in the U.S. as well as international projects.

Additional Information:

Location:

Derby Hall (0025)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.