Maine Staffing
Administrative Assistant - School Year Only
We are seeking an individual to fill a school-year Administrative Assistant position at Biddeford Intermediate School. The start date of this position is August 18, 2025. Biddeford Intermediate serves grades 3-4 and expects staff and students to embrace our three key pillars of learning: discovery, educating the whole child, and supporting them with a positive culture and climate. Brief Job Duties: Maintain professional atmosphere and orderly work environment. Greet visitors, staff, and students, and assist as needed with students. Responsible for office tasks: attendance, phones, messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas, typing, copying, and other clerical tasks assigned. Manages clerical duties for office staff including scheduling appointments, copying, creating and maintaining documents and clerical tasks assigned. Oversees mail system and office equipment. Coordinates all communication related to phones, visitors, electronic communication. Support Student Services and administrative staff with the management data system (Infinite Campus). Monitors and enters attendance. Coordinates substitute teachers on a daily basis in conjunction with Substitute Coordinator. Supervises entry into the building and monitors students exiting and entering. Working knowledge of Infinite Campus preferred. Certification/License: Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education. Education: High School Diploma or GED equivalent; Associates Degree preferred. Previous secretarial training and/or experience including use of Microsoft Office applications, specifically Excel and Word. Valid DOE fingerprinting certification. CHRC from the Dept of Education. Experience: Previous clerical training and/or business experience including use of Google Suite applications, Infinite Campus and ability to learn various systems. Live and Work in the Biddeford, Maine Community: Located along the Atlantic coastline with miles of beaches. Views of the Saco River to its west. Less than 20 minutes south of the Greater Portland Area. Less than two hours north of Boston. Home to a growing population of diverse residents. Picturesque downtown. Maines youngest city with a median age of 29 in the historic downtown. Thriving economy. Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking. Equal Opportunity: The School Department is an Equal Opportunity Employer. The district shall actively work to have the teacher and administrator workforce reflect the student bodys diversity. The selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the greatest probability of effectively implementing the learning program. Therefore, selections will be made without consideration on the basis of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, parental status, disability or genetic information, pregnancy, membership in an employee organization, military service, political affiliation, and any other state or federal prohibitions. For this policy, "sexual orientation" means a persons actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression. Criminal Background Check: All employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment at https://www.maine.gov/doe/cert/fingerprinting.
We are seeking an individual to fill a school-year Administrative Assistant position at Biddeford Intermediate School. The start date of this position is August 18, 2025. Biddeford Intermediate serves grades 3-4 and expects staff and students to embrace our three key pillars of learning: discovery, educating the whole child, and supporting them with a positive culture and climate. Brief Job Duties: Maintain professional atmosphere and orderly work environment. Greet visitors, staff, and students, and assist as needed with students. Responsible for office tasks: attendance, phones, messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas, typing, copying, and other clerical tasks assigned. Manages clerical duties for office staff including scheduling appointments, copying, creating and maintaining documents and clerical tasks assigned. Oversees mail system and office equipment. Coordinates all communication related to phones, visitors, electronic communication. Support Student Services and administrative staff with the management data system (Infinite Campus). Monitors and enters attendance. Coordinates substitute teachers on a daily basis in conjunction with Substitute Coordinator. Supervises entry into the building and monitors students exiting and entering. Working knowledge of Infinite Campus preferred. Certification/License: Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education. Education: High School Diploma or GED equivalent; Associates Degree preferred. Previous secretarial training and/or experience including use of Microsoft Office applications, specifically Excel and Word. Valid DOE fingerprinting certification. CHRC from the Dept of Education. Experience: Previous clerical training and/or business experience including use of Google Suite applications, Infinite Campus and ability to learn various systems. Live and Work in the Biddeford, Maine Community: Located along the Atlantic coastline with miles of beaches. Views of the Saco River to its west. Less than 20 minutes south of the Greater Portland Area. Less than two hours north of Boston. Home to a growing population of diverse residents. Picturesque downtown. Maines youngest city with a median age of 29 in the historic downtown. Thriving economy. Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking. Equal Opportunity: The School Department is an Equal Opportunity Employer. The district shall actively work to have the teacher and administrator workforce reflect the student bodys diversity. The selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the greatest probability of effectively implementing the learning program. Therefore, selections will be made without consideration on the basis of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, parental status, disability or genetic information, pregnancy, membership in an employee organization, military service, political affiliation, and any other state or federal prohibitions. For this policy, "sexual orientation" means a persons actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression. Criminal Background Check: All employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment at https://www.maine.gov/doe/cert/fingerprinting.