Administrative Assistant Job at Producers Midstream in Hobbs

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Producers Midstream is an equity backed midstream service provider located in Dallas, TX.

Overview

Office Coordinator is responsible for the day-to-day clerical operation and maintenance of the Plant/Field office and as needed, related facilities.

Responsibilities

• Answer incoming calls and caller inquiries whenever possible.
• Receive, sort, and distribute mail.
• Coordinate the pick-up and delivery of express mail (e.g., FedEx, UPS, etc.).
• Compile daily/monthly operational reports.
• General clerical duties, e.g., photocopies, data entry.
• Coordinate receipt, distribution and return of inventory sent from Dallas office.
• Order office supplies and maintain inventory.
• Provide administrative support as directed by manager.
• Maintain office filing systems and other records management.
• Schedule meetings and appointments as directed by manager.
• Assist in the onboarding process for new hires.
• Provide general support to visitors.
• Handle any questions or concerns related to day-to-day office issues.
• Work assigned shift and be available for overtime if needed.
• Perform related duties and responsibilities as required and other duties as assigned.
• Comply with all internal, state, and federal regulations.
• Complete all training as directed by management.

Qualifications

Knowledge of:

• Computer usage and Microsoft Office (or comparable) products.

Ability to:

• Observe and take remedial action on equipment issues.
• Communicate clearly and concisely, both orally and in writing.
• Maintain effective working relationships.
• Deal tactfully and cost-effectively with vendors.

Experience And Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Preferred Education and/or Experience

• High school diploma or GED equivalent helpful. A minimum of 1-year related experience.

Supervision Received and Exercised

• Reports to the Director of Operations
• Works independently with general supervision and direction of duties.

Working Conditions

Environmental Conditions:

• Working indoors primarily at a workstation using a computer and standard office equipment.

Physical Conditions: Essential and other important responsibilities and duties require maintaining physical condition necessary for:

• Remaining in a stationary sitting position for prolonged periods of time.
• Using hands and eyes to use computer.
• Verbally communicating with both internal and external contacts.
• Occasionally lift objects no more than 50 pounds unassisted.

Equal Employment Opportunity Employer

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Oil and Gas

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