Greystone is hiring: Receptionist in Warrenton

Overview

Greystone is a private national commercial real estate finance company with over $12 billion in loan originations in 2024. The firm ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Grestone, charity is at the heart of who we are and what we do. The firm is committed to fostering an inclusive culture where belonging is at the heart of our culture of caring, integrity, and excellence.

Position

Receptionist role at Greystone – Warrenton Office. The Receptionist will oversee the operations of the front desk and provide administrative support across a growing office. The ideal candidate is detail‑oriented, resourceful, and capable of managing administrative tasks.

Responsibilities

• Oversee front desk operations.
• Answer and direct incoming phone calls to the appropriate departments.
• Welcome and assist clients and vendors upon arrival.
• Receive, log, and distribute incoming mail and packages by department.
• Record all checks received.
• Process, stamp, and send outgoing mail.
• Manage supply purchases and maintain accurate inventory levels.
• Order, stock, and maintain kitchen supplies (beverages, fruit, oatmeal, plates, napkins, coffee, etc.).
• Order, stock, and maintain office supplies (paper products, printer ink/toners, pens, etc.).
• Plan, arrange, and coordinate onsite meetings and events.
• Support the Office Manager with meeting and event setup.
• Draft and send employee notifications (e.g., early dismissals, weather-related closures, office updates).
• Reserve and prepare conference rooms for meetings.
• Maintain and organize lunchroom refrigerators.

Experience, Skills, and Abilities

• 3 to 5 years of receptionist experience.
• Excellent organizational and time management skills.
• Proficient in Microsoft Excel, Word, and Outlook.
• Superior communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Problem-solving mindset.
• Multifamily real estate experience is a plus.

Company and Culture

At Greystone, we believe that finding creative solutions for our clients comes from collaboration and diversity. We strive to build an inclusive work environment that celebrates differences and empowers all individuals. Grestone is an EEO employer.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

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