International Monetary Fund
Communications Officer (Event Planner) -COMIN - [Contractual]
International Monetary Fund, Washington, District of Columbia, us, 20022
Overview
Communications Officer (Event Planner) -COMIN - [Contractual] at the International Monetary Fund (IMF). The Communications Department (COM) is the IMF’s center for strategic communication. It develops and coordinates the Fund’s external and internal communications strategy, shapes key messages, and advises Management and staff on how best to convey those messages. The Department also monitors and responds to what is being said and written about the institution, both inside and outside the Fund. The Internal Communications Division of COM develops and implements internal communications strategies to keep staff informed about institutional policies and workplace developments, promotes a sense of community, and manages internal communications between Management and staff, coordinating activities with other departments, including high-level events, and managing the IMF Intranet homepage and Intranet News articles and videos. COMIN seeks an experienced Event Manager/Event Producer to optimize the coordination and management of internal events. The appointed individual will be responsible for planning, organizing, and executing selected high-profile, Fundwide events, and will provide expert guidance and implement industry best practices to enhance workflow processes and advance digital systems integration. The successful candidate will work closely with the Internal Communications division chief to undertake the responsibilities described below. Responsibilities
Event Planning and Governance: Develop institutional guidelines for planning and organizing events, including high-level events, departmental events, and clubs and communities’ events. Guidelines should cover timelines, format, venue selection, protocols for high-level speakers, internal promotion, and resource allocation. Support staff in adopting the guidelines via training and workshops. Partnership: Establish strong collaboration with the Audiovisual, Hospitality, and Facilities teams in the Corporate Services and Facilities Department (CSF), and other COM divisions and departments, to improve event management processes. Marketing and Promotion: Develop and implement internal marketing plans or standards to promote events and attract attendees using institutional digital platforms. Event Execution: Manage the execution of selected high-level events, ensuring all elements are delivered smoothly and professionally. Post-Event Analysis: Conduct post-event evaluations, including analysis of feedback and outcomes to improve future events. Qualifications
Education: An advanced university degree, or equivalent, in communications, marketing, production, event management, or a related field, supplemented by a minimum of four (4) years of relevant professional work experience in event management or production focusing on high-level events; or a university degree and ten (10) years of relevant experience. Project Management Skills: Strong project management skills, including the ability to manage multiple events simultaneously; excellent organizational and planning ability with a drive for results. Communication Skills: Outstanding verbal and written communication skills, with the ability to engage effectively with diverse stakeholders. Problem-Solving Skills: Ability to anticipate and resolve issues promptly and effectively. Innovation and Creativity: Track record in developing and implementing innovative approaches to internal engagement and event production. Partnership: Ability to build trust across different stakeholders including Management and staff, with excellent judgment and collaborative working style. IMF understanding: Knowledge of the Fund’s work and operations; strong analytical skills are an asset. Deliverables
Assessment: Review current workflow processes for Fundwide high-level event planning and provide recommendations for the Calendar of Events (CoE) platform and the upcoming Events Management System (EMS) project. Institutional Guidelines: Detailed guidebook and manual for event planning and production, including protocols and internal marketing. Training: Identify key topics for key event organizers and deliver training sessions. Execution: Organize and implement selected high-level internal and external events. Impact: Post-event reports and evaluations of events under direct responsibility, with guidelines on how to measure impact and engagement. This is a one-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business need. Department
COMIN Communications Department, Internal Communications Division Hiring For
A11, A12 The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Public Relations and Writing/Editing Industries
International Trade and Development International Affairs Public Policy Offices Note: This refined description removes unrelated postings and boilerplate while preserving the core responsibilities and qualifications of the Communications Officer (Event Planner) role at the IMF.
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Communications Officer (Event Planner) -COMIN - [Contractual] at the International Monetary Fund (IMF). The Communications Department (COM) is the IMF’s center for strategic communication. It develops and coordinates the Fund’s external and internal communications strategy, shapes key messages, and advises Management and staff on how best to convey those messages. The Department also monitors and responds to what is being said and written about the institution, both inside and outside the Fund. The Internal Communications Division of COM develops and implements internal communications strategies to keep staff informed about institutional policies and workplace developments, promotes a sense of community, and manages internal communications between Management and staff, coordinating activities with other departments, including high-level events, and managing the IMF Intranet homepage and Intranet News articles and videos. COMIN seeks an experienced Event Manager/Event Producer to optimize the coordination and management of internal events. The appointed individual will be responsible for planning, organizing, and executing selected high-profile, Fundwide events, and will provide expert guidance and implement industry best practices to enhance workflow processes and advance digital systems integration. The successful candidate will work closely with the Internal Communications division chief to undertake the responsibilities described below. Responsibilities
Event Planning and Governance: Develop institutional guidelines for planning and organizing events, including high-level events, departmental events, and clubs and communities’ events. Guidelines should cover timelines, format, venue selection, protocols for high-level speakers, internal promotion, and resource allocation. Support staff in adopting the guidelines via training and workshops. Partnership: Establish strong collaboration with the Audiovisual, Hospitality, and Facilities teams in the Corporate Services and Facilities Department (CSF), and other COM divisions and departments, to improve event management processes. Marketing and Promotion: Develop and implement internal marketing plans or standards to promote events and attract attendees using institutional digital platforms. Event Execution: Manage the execution of selected high-level events, ensuring all elements are delivered smoothly and professionally. Post-Event Analysis: Conduct post-event evaluations, including analysis of feedback and outcomes to improve future events. Qualifications
Education: An advanced university degree, or equivalent, in communications, marketing, production, event management, or a related field, supplemented by a minimum of four (4) years of relevant professional work experience in event management or production focusing on high-level events; or a university degree and ten (10) years of relevant experience. Project Management Skills: Strong project management skills, including the ability to manage multiple events simultaneously; excellent organizational and planning ability with a drive for results. Communication Skills: Outstanding verbal and written communication skills, with the ability to engage effectively with diverse stakeholders. Problem-Solving Skills: Ability to anticipate and resolve issues promptly and effectively. Innovation and Creativity: Track record in developing and implementing innovative approaches to internal engagement and event production. Partnership: Ability to build trust across different stakeholders including Management and staff, with excellent judgment and collaborative working style. IMF understanding: Knowledge of the Fund’s work and operations; strong analytical skills are an asset. Deliverables
Assessment: Review current workflow processes for Fundwide high-level event planning and provide recommendations for the Calendar of Events (CoE) platform and the upcoming Events Management System (EMS) project. Institutional Guidelines: Detailed guidebook and manual for event planning and production, including protocols and internal marketing. Training: Identify key topics for key event organizers and deliver training sessions. Execution: Organize and implement selected high-level internal and external events. Impact: Post-event reports and evaluations of events under direct responsibility, with guidelines on how to measure impact and engagement. This is a one-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business need. Department
COMIN Communications Department, Internal Communications Division Hiring For
A11, A12 The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Public Relations and Writing/Editing Industries
International Trade and Development International Affairs Public Policy Offices Note: This refined description removes unrelated postings and boilerplate while preserving the core responsibilities and qualifications of the Communications Officer (Event Planner) role at the IMF.
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