commercetools
Executive Assistant and Workplace Experience
Join to apply for the
Executive Assistant and Workplace Experience
role at
commercetools Our Guiding Stars are the values at the heart of our organization that drive everything we do. We are committed to creating meaningful change not only in our industry but also in the communities we engage with. If our Guiding Stars resonate with you, we encourage you to consider joining our team. The Opportunity
Ready to make an impact at the center of a fast-growing global company? We\'re looking for an experienced and proactive
Executive Assistant & Workplace Experience
to join our Boston team. In this role, you\'ll primarily support our Chief Operating Officer (COO) and Chief Customer Officer (CCO) with high-level executive support while also taking ownership of the daily rhythm, culture, and operations of our new Boston hub. You\'ll act as a trusted partner to two global leaders, and as a local driver of workplace experience, ensuring the office is a vibrant, productive, and welcoming environment. You will work in close collaboration with our Europe-based Global Workplace Experience team. This role is in-person (Monday - Friday) in our Boston Office. Your Mission
Executive Assistant (primary focus – 70%) Manage complex calendars, meetings, and priorities for the COO and CCO Coordinate international and domestic travel, preparing detailed itineraries Act as gatekeeper for internal and external communications, ensuring timely responses and follow-through Prepare and organize materials for leadership meetings and events Handle confidential information with discretion and professionalism Build strong relationships with stakeholders across the US and Europe Support executive initiatives and special projects as needed Workplace Operations & Culture (secondary focus – 30%) Partner with our Europe-based Workplace Experience team to ensure the Boston office operations run smoothly, while ensuring the office supports a hybrid, collaborative workstyle Serve as the point person for employees, visitors, and vendors, creating a welcoming and professional environment Contribute to organizing engaging events, team gatherings, and cultural initiatives that bring the Boston team together What you need to succeed
Proven experience as an Executive Assistant supporting senior executives (C-level strongly preferred) Strong organizational and prioritization skills, with the ability to manage multiple tasks under pressure Exceptional communication skills and ability to work confidently with executives, co-workers, and external partners Experience coordinating meetings, travel, and events across multiple time zones A proactive, solutions-oriented mindset with strong problem-solving skills Ability to handle confidential matters with discretion and professionalism Willingness to contribute to workplace operations and culture-building Nice to have
Experience with office or workplace operations, hospitality, or event coordination Familiarity with tools such as Google Workspace and modern office technology We care about your growth and well-being
Competitive Compensation Package:
Generous compensation structure consisting of salary, a competitive stock option package, and various benefits and perks Workation:
Work up to 60 days per year in a country different from your home country, with 20 working days per trip Learning & Development Budget Academy:
Regular training sessions, access to Coursera and Babbel training courses Our Benefits:
Check them out here Flexibility:
Outcome-focused environment with emphasis on results Mindset & Growth:
A diverse, open, international culture and learning environment Well-Being (US-based roles):
100% employer-covered medical, dental, and vision insurance for employees and dependents Work-Life Balance:
Generous time off for personal time, vacation, parental leave, holidays, well-being, and volunteering Prepare For Your Future:
401k with company match Get Involved:
Opportunities to join Employee Resource Groups, fitness challenges, artistic channels, and more We are all different and that is what makes us stronger. We hire great people from a wide variety of backgrounds, not just because it\'s the right thing to do, but because it makes our company better. At commercetools, we are proud to be an equal opportunity workplace. We are committed to fair hiring practices regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Please note our salary range pertains to base pay. US Pay Range $87,000—$109,000 USD Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries: Software Development Referrals increase your chances of interviewing at commercetools by 2x
#J-18808-Ljbffr
Join to apply for the
Executive Assistant and Workplace Experience
role at
commercetools Our Guiding Stars are the values at the heart of our organization that drive everything we do. We are committed to creating meaningful change not only in our industry but also in the communities we engage with. If our Guiding Stars resonate with you, we encourage you to consider joining our team. The Opportunity
Ready to make an impact at the center of a fast-growing global company? We\'re looking for an experienced and proactive
Executive Assistant & Workplace Experience
to join our Boston team. In this role, you\'ll primarily support our Chief Operating Officer (COO) and Chief Customer Officer (CCO) with high-level executive support while also taking ownership of the daily rhythm, culture, and operations of our new Boston hub. You\'ll act as a trusted partner to two global leaders, and as a local driver of workplace experience, ensuring the office is a vibrant, productive, and welcoming environment. You will work in close collaboration with our Europe-based Global Workplace Experience team. This role is in-person (Monday - Friday) in our Boston Office. Your Mission
Executive Assistant (primary focus – 70%) Manage complex calendars, meetings, and priorities for the COO and CCO Coordinate international and domestic travel, preparing detailed itineraries Act as gatekeeper for internal and external communications, ensuring timely responses and follow-through Prepare and organize materials for leadership meetings and events Handle confidential information with discretion and professionalism Build strong relationships with stakeholders across the US and Europe Support executive initiatives and special projects as needed Workplace Operations & Culture (secondary focus – 30%) Partner with our Europe-based Workplace Experience team to ensure the Boston office operations run smoothly, while ensuring the office supports a hybrid, collaborative workstyle Serve as the point person for employees, visitors, and vendors, creating a welcoming and professional environment Contribute to organizing engaging events, team gatherings, and cultural initiatives that bring the Boston team together What you need to succeed
Proven experience as an Executive Assistant supporting senior executives (C-level strongly preferred) Strong organizational and prioritization skills, with the ability to manage multiple tasks under pressure Exceptional communication skills and ability to work confidently with executives, co-workers, and external partners Experience coordinating meetings, travel, and events across multiple time zones A proactive, solutions-oriented mindset with strong problem-solving skills Ability to handle confidential matters with discretion and professionalism Willingness to contribute to workplace operations and culture-building Nice to have
Experience with office or workplace operations, hospitality, or event coordination Familiarity with tools such as Google Workspace and modern office technology We care about your growth and well-being
Competitive Compensation Package:
Generous compensation structure consisting of salary, a competitive stock option package, and various benefits and perks Workation:
Work up to 60 days per year in a country different from your home country, with 20 working days per trip Learning & Development Budget Academy:
Regular training sessions, access to Coursera and Babbel training courses Our Benefits:
Check them out here Flexibility:
Outcome-focused environment with emphasis on results Mindset & Growth:
A diverse, open, international culture and learning environment Well-Being (US-based roles):
100% employer-covered medical, dental, and vision insurance for employees and dependents Work-Life Balance:
Generous time off for personal time, vacation, parental leave, holidays, well-being, and volunteering Prepare For Your Future:
401k with company match Get Involved:
Opportunities to join Employee Resource Groups, fitness challenges, artistic channels, and more We are all different and that is what makes us stronger. We hire great people from a wide variety of backgrounds, not just because it\'s the right thing to do, but because it makes our company better. At commercetools, we are proud to be an equal opportunity workplace. We are committed to fair hiring practices regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Please note our salary range pertains to base pay. US Pay Range $87,000—$109,000 USD Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries: Software Development Referrals increase your chances of interviewing at commercetools by 2x
#J-18808-Ljbffr