Patricio Enterprises
Overview
Patricio Enterprises is looking to fill an Executive Assistant (Administrative Support III) position in support of the Marine Corps Systems Command Program Manager, Tactical Communications and Electromagnetic Warfare Systems (TCE). Responsibilities
Provides enterprise-wide administrative support to PM TCE. Assists personnel with completion of administrative requirements for official travel, including reviewing Defense Travel System (DTS) authorizations and vouchers submitted by Government travelers; ensures DTS document compliance with the current version of the JTR, and forwards the documented authorizations and vouchers for the next level of review. Coordinates with the PMO Organizational Defense Travel Administrator (ODTA) on required annual travel trainings and training documentation for all Government personnel within their responsible teams to ensure personnel receive travel training and their records are properly documented; works with the ODTA to troubleshoot administrative issues relevant to processing travel documents. Compiles, routes, disseminates, and files staff action packages in accordance with SECNAVINST M5216.5, applicable Command policies, and PM TCE procedures. Transmits via the Joint Personnel Adjudication System (JPAS) security clearance information and processes visit requests for Government personnel attending classified meetings. Takes daily roll call in accordance with PM TCE procedures and reports workforce status (e.g., present, absent, temporary additional duty) via Marine-On-Line. Schedules meetings and manages calendars for the TCE PM, and Deputy PM, using Microsoft Outlook and/or Teams. Provides Government-developed hard-copy read-ahead material to the TCE PM and Deputy PM 48 hours prior to scheduled meetings. Provides enterprise-wide support to coordinate meetings, including scheduling meetings and reserving meeting/conference rooms. Researches, prepares, and submits conference hosting and attendance packages IAW SECNAV Notice 5050 and MCSC policy for personnel within their teams; communicates with attendees/hosts to obtain additional documents required to complete deficiencies and track the package through approval, before disseminating it to requestors; maintains final documentation IAW USMC and MCSC records management processes and procedures. Uses the VIPER Work Request Solution and Information Technology Requests to submit approved requests for facility and IT support, coordinating with the PM TCE Operations Manager; monitors requests and provides updates to the requestor until completion. Receives and delivers mail to the MCSC mail room courier(s) and manages office supplies inventory and organization. Knowledge and Skills
Familiar with the Joint Travel Regulations (JTR); Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5); MCO 5216.20B HQMC Supplement to the DON Correspondence Manual; U.S. Government Printing Office (GPO) Style Manual; Marine Corps Records Management 5210.11F; and the MCSC Acquisition Guide (MAG). Proficient in the use of Microsoft SharePoint and the Microsoft Office Suite. Education / Experience
Bachelor's degree with three (3) to ten (10) years of experience or 15 years of experience in lieu of degree. Experience working with DTS. Physical Requirements and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is sedentary work which requires reaching, sifting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking, hearing and visual acuity. Occasional lifting up to 20 lbs. Employees must be able to see and hear, read, and write effectively in English. Requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, stress control and writing. Ability to understand, remember, and apply oral and/or written instructions or other information; ability to apply common sense in performing the job. Ability to complete routine forms, use existing form letters, and conduct routine oral communication. Ability to make decisions which have significant impact on the immediate work unit. EOE. Protected Veterans/Individuals with Disabilities. Patricio Enterprises Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr
Patricio Enterprises is looking to fill an Executive Assistant (Administrative Support III) position in support of the Marine Corps Systems Command Program Manager, Tactical Communications and Electromagnetic Warfare Systems (TCE). Responsibilities
Provides enterprise-wide administrative support to PM TCE. Assists personnel with completion of administrative requirements for official travel, including reviewing Defense Travel System (DTS) authorizations and vouchers submitted by Government travelers; ensures DTS document compliance with the current version of the JTR, and forwards the documented authorizations and vouchers for the next level of review. Coordinates with the PMO Organizational Defense Travel Administrator (ODTA) on required annual travel trainings and training documentation for all Government personnel within their responsible teams to ensure personnel receive travel training and their records are properly documented; works with the ODTA to troubleshoot administrative issues relevant to processing travel documents. Compiles, routes, disseminates, and files staff action packages in accordance with SECNAVINST M5216.5, applicable Command policies, and PM TCE procedures. Transmits via the Joint Personnel Adjudication System (JPAS) security clearance information and processes visit requests for Government personnel attending classified meetings. Takes daily roll call in accordance with PM TCE procedures and reports workforce status (e.g., present, absent, temporary additional duty) via Marine-On-Line. Schedules meetings and manages calendars for the TCE PM, and Deputy PM, using Microsoft Outlook and/or Teams. Provides Government-developed hard-copy read-ahead material to the TCE PM and Deputy PM 48 hours prior to scheduled meetings. Provides enterprise-wide support to coordinate meetings, including scheduling meetings and reserving meeting/conference rooms. Researches, prepares, and submits conference hosting and attendance packages IAW SECNAV Notice 5050 and MCSC policy for personnel within their teams; communicates with attendees/hosts to obtain additional documents required to complete deficiencies and track the package through approval, before disseminating it to requestors; maintains final documentation IAW USMC and MCSC records management processes and procedures. Uses the VIPER Work Request Solution and Information Technology Requests to submit approved requests for facility and IT support, coordinating with the PM TCE Operations Manager; monitors requests and provides updates to the requestor until completion. Receives and delivers mail to the MCSC mail room courier(s) and manages office supplies inventory and organization. Knowledge and Skills
Familiar with the Joint Travel Regulations (JTR); Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5); MCO 5216.20B HQMC Supplement to the DON Correspondence Manual; U.S. Government Printing Office (GPO) Style Manual; Marine Corps Records Management 5210.11F; and the MCSC Acquisition Guide (MAG). Proficient in the use of Microsoft SharePoint and the Microsoft Office Suite. Education / Experience
Bachelor's degree with three (3) to ten (10) years of experience or 15 years of experience in lieu of degree. Experience working with DTS. Physical Requirements and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is sedentary work which requires reaching, sifting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking, hearing and visual acuity. Occasional lifting up to 20 lbs. Employees must be able to see and hear, read, and write effectively in English. Requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, stress control and writing. Ability to understand, remember, and apply oral and/or written instructions or other information; ability to apply common sense in performing the job. Ability to complete routine forms, use existing form letters, and conduct routine oral communication. Ability to make decisions which have significant impact on the immediate work unit. EOE. Protected Veterans/Individuals with Disabilities. Patricio Enterprises Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr