Rutgers University Foundation
Vice President, Operations
Rutgers University Foundation, New Brunswick, New Jersey, us, 08933
Overview Reporting to the Foundation President, the Vice President (VP), Operations, will work collaboratively with Foundation and University leadership to ensure forward and strategic progress for the operations division, which includes Advancement Services, Finance, and Systems and Technology. These critical functions of the division are to align with the goals of Rutgers University Foundation (RUF) and focus on increasing philanthropic revenue, alumni engagement, and increasing the university's endowment.
Are you the right applicant for this opportunity Find out by reading through the role overview below. Responsibilities
Provides executive-level leadership, management, staff supervision, strategic planning, and program support for the RUF Operations division. Supervises the departments of Advancement Services, Finance, and Systems and Technology. Ensures the division objectives are met or exceeded; areas of responsibility include Data Analytics, Gift Acceptance, Research and Prospect Management, Audit, Gift Funds Management and Receivables, Gift Transfer, Tax and Compliance, Expense Management and Events, Budget Planning, Management and Forecasting, Database Administration, Business Analysis, IT Support, Salesforce Applications. Develops and oversees long-range financial planning, resource allocation, and sustainable budgeting strategies in collaboration with senior leadership. Leads comprehensive and collaborative efforts to continuously improve organizational outcomes and efficiency. Ensures compliance with CASE Standards, guidelines, and principles. Oversee reporting processes and systems, and implement appropriate systems, procedures, and policies for internal controls. Assesses organizational risks and implements appropriate mitigation strategies, policies, and processes. Working with the Systems and Technology Managing Director and team, provides leadership and oversight of the Foundation's technology infrastructure, data governance, cybersecurity, and financial systems. Manage relationships and contracts with external vendors (e.g., IT systems, finance systems, consulting services), ensuring performance, compliance, and cost-effectiveness. Engages in shared organizational leadership as an active member of the Foundation Executive Leadership Team. Other operations-related duties as assigned by the Foundation President. Leadership Attributes This role requires a comprehensive understanding of the institution and its departments, with expertise that spans multiple functions. The incumbent will align donor intent with university priorities, demonstrating a strong grasp of university values and a commitment to advancing them. With excellent communication skills, they will simplify complexity for others while displaying high emotional intelligence and political awareness. Proactive and strategic, they will excel in prioritization and negotiation, providing constructive feedback to shape the organization's future. The incumbent will demonstrate critical thinking, challenge accepted norms and consistently assert their voice. They will lead their teams with confidence, leveraging institutional experience to ask the right questions and foster a cross-functional, multiplier leadership approach. Their decisions will reflect organizational awareness, considering the broader impact across departments. A coaching leadership style will be evident in their interactions with staff, leaders, volunteers, and partners, as they serve as a confident and strategic partner to university leadership. Competency AptitudesLeadership
Lead and execute a comprehensive strategy for one or more organizational units or majors, encompassing multiple departments/projects/programs. Serve as a key member of the organization's Executive Leadership Team. Represent the organization at the highest levels, including to University leadership, external stakeholders, and national/international forums. Demonstrate the ability to successfully manage and lead large, diverse teams to maximize the potential of each team member. Lead, assess, reimagine, and implement transformative initiatives across the organization. Autonomy
Oversee and lead multiple pan-University and enterprise-wide initiatives with minimal oversight. Introduce and integrate new best practices and innovations across the organization. Set strategic goals, manage large-scale budgets, and ensure deadlines are met for themselves and their teams. Drive organizational areas forward to achieve strategic goals within their purview. Exhibit discernment in decision-making, knowing when to seek direction, delegate, or act independently. Complexity
Demonstrate advanced specialized knowledge, experience, and skill set. Collaborate effectively with the executive leadership team, the President, and University partners across the enterprise. Create, deploy, and execute highly complex and interdisciplinary projects. Set strategic direction and approach in partnership with the University leadership’s vision. Anticipate and adapt to changing situations, serving as a strategic thought partner on leadership changes. Master the balance of prioritization in terms of people, projects, and budget/resources. Strategy
Develop and lead Foundation and University-wide strategies to generate the philanthropic resources to advance the mission of the University. Formulate strategy with input from cross-functional teams to negotiate and influence high-level solutions. Set priorities and determine strategy for large-scale, Foundation-wide initiatives, including staffing and budgets. Elevate the employee experience across multiple departments/programs, leading to retention, innovation, and ownership. Promote an inclusive culture. Serve as the organization’s thought leader/advisor on strategic subjects. Education and/or Experience Bachelor's degree and/or 10+ years of leadership experience in operational roles, preferably in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields. In-depth knowledge of financial systems, compliance frameworks (e.g., IRS, CASE), and CRM systems (preferably Salesforce). An advanced degree is preferred. Working Conditions This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituents’ schedules. Workplace Arrangements This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function, and the interdependency of other functions. Compensation and Benefits The position is budgeted at a starting salary of $200,000 per year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers: Office-centric hybrid work schedule Comprehensive medical Comprehensive no-cost dental, and no-cost vision insurance for employees and dependents 403(b) plan with matching employer contribution Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year Nine holidays, as well as four floating holidays Significant tuition reductions Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression. $40 monthly cell phone reimbursement Equal Employment Opportunity It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunities apply to hiring, placement, transfer, promotion, demotion, recruitment, advertising, or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Are you the right applicant for this opportunity Find out by reading through the role overview below. Responsibilities
Provides executive-level leadership, management, staff supervision, strategic planning, and program support for the RUF Operations division. Supervises the departments of Advancement Services, Finance, and Systems and Technology. Ensures the division objectives are met or exceeded; areas of responsibility include Data Analytics, Gift Acceptance, Research and Prospect Management, Audit, Gift Funds Management and Receivables, Gift Transfer, Tax and Compliance, Expense Management and Events, Budget Planning, Management and Forecasting, Database Administration, Business Analysis, IT Support, Salesforce Applications. Develops and oversees long-range financial planning, resource allocation, and sustainable budgeting strategies in collaboration with senior leadership. Leads comprehensive and collaborative efforts to continuously improve organizational outcomes and efficiency. Ensures compliance with CASE Standards, guidelines, and principles. Oversee reporting processes and systems, and implement appropriate systems, procedures, and policies for internal controls. Assesses organizational risks and implements appropriate mitigation strategies, policies, and processes. Working with the Systems and Technology Managing Director and team, provides leadership and oversight of the Foundation's technology infrastructure, data governance, cybersecurity, and financial systems. Manage relationships and contracts with external vendors (e.g., IT systems, finance systems, consulting services), ensuring performance, compliance, and cost-effectiveness. Engages in shared organizational leadership as an active member of the Foundation Executive Leadership Team. Other operations-related duties as assigned by the Foundation President. Leadership Attributes This role requires a comprehensive understanding of the institution and its departments, with expertise that spans multiple functions. The incumbent will align donor intent with university priorities, demonstrating a strong grasp of university values and a commitment to advancing them. With excellent communication skills, they will simplify complexity for others while displaying high emotional intelligence and political awareness. Proactive and strategic, they will excel in prioritization and negotiation, providing constructive feedback to shape the organization's future. The incumbent will demonstrate critical thinking, challenge accepted norms and consistently assert their voice. They will lead their teams with confidence, leveraging institutional experience to ask the right questions and foster a cross-functional, multiplier leadership approach. Their decisions will reflect organizational awareness, considering the broader impact across departments. A coaching leadership style will be evident in their interactions with staff, leaders, volunteers, and partners, as they serve as a confident and strategic partner to university leadership. Competency AptitudesLeadership
Lead and execute a comprehensive strategy for one or more organizational units or majors, encompassing multiple departments/projects/programs. Serve as a key member of the organization's Executive Leadership Team. Represent the organization at the highest levels, including to University leadership, external stakeholders, and national/international forums. Demonstrate the ability to successfully manage and lead large, diverse teams to maximize the potential of each team member. Lead, assess, reimagine, and implement transformative initiatives across the organization. Autonomy
Oversee and lead multiple pan-University and enterprise-wide initiatives with minimal oversight. Introduce and integrate new best practices and innovations across the organization. Set strategic goals, manage large-scale budgets, and ensure deadlines are met for themselves and their teams. Drive organizational areas forward to achieve strategic goals within their purview. Exhibit discernment in decision-making, knowing when to seek direction, delegate, or act independently. Complexity
Demonstrate advanced specialized knowledge, experience, and skill set. Collaborate effectively with the executive leadership team, the President, and University partners across the enterprise. Create, deploy, and execute highly complex and interdisciplinary projects. Set strategic direction and approach in partnership with the University leadership’s vision. Anticipate and adapt to changing situations, serving as a strategic thought partner on leadership changes. Master the balance of prioritization in terms of people, projects, and budget/resources. Strategy
Develop and lead Foundation and University-wide strategies to generate the philanthropic resources to advance the mission of the University. Formulate strategy with input from cross-functional teams to negotiate and influence high-level solutions. Set priorities and determine strategy for large-scale, Foundation-wide initiatives, including staffing and budgets. Elevate the employee experience across multiple departments/programs, leading to retention, innovation, and ownership. Promote an inclusive culture. Serve as the organization’s thought leader/advisor on strategic subjects. Education and/or Experience Bachelor's degree and/or 10+ years of leadership experience in operational roles, preferably in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields. In-depth knowledge of financial systems, compliance frameworks (e.g., IRS, CASE), and CRM systems (preferably Salesforce). An advanced degree is preferred. Working Conditions This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituents’ schedules. Workplace Arrangements This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function, and the interdependency of other functions. Compensation and Benefits The position is budgeted at a starting salary of $200,000 per year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers: Office-centric hybrid work schedule Comprehensive medical Comprehensive no-cost dental, and no-cost vision insurance for employees and dependents 403(b) plan with matching employer contribution Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year Nine holidays, as well as four floating holidays Significant tuition reductions Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression. $40 monthly cell phone reimbursement Equal Employment Opportunity It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunities apply to hiring, placement, transfer, promotion, demotion, recruitment, advertising, or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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