City of Prescott
Overview
Position Summary: Performs top level, confidential, and complex administrative support for the City's executives; serves as a liaison between the public, the City Manager's Office, and City Council; has considerable contact with the public via phone, in person, in writing, and through electronic communications; and manages special projects. Essential Duties
Supports the City Manager and Elected Officials; prepares and types reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Oversees plans; reviews and recommends new or enhanced operating procedures; and sets up and maintains complex electronic and paper filing systems. Composes, types, edits, and prepares various correspondence such as memos, letters, and other confidential documents. Leads special projects as required including research, planning, coordination, and supervision of projects/events. Composes correspondence; compiles support materials for the City Manager's Office. Receives, investigates, and responds to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters. Schedules meetings and appointments; schedules events for the City Manager's Office. Acts as a staff liaison on committees as requested; schedules meeting dates; prepares agendas; and transcribes and distributes minutes. Maintains electronic calendars; coordinates business dates; makes travel arrangements; greets visitors; screens, responds to, and/or routes incoming mail and telephone calls; and attends meetings. Reconciles P-Cards for assigned area, processes invoices, travel authorizations, and travel reimbursements. Interprets established policy and provides information for the resolution of problems; performs complex, diversified, and specialized administrative work in providing executive assistance. Maintains office files, orders office supplies. Performs other duties as assigned. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Government Administration
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Position Summary: Performs top level, confidential, and complex administrative support for the City's executives; serves as a liaison between the public, the City Manager's Office, and City Council; has considerable contact with the public via phone, in person, in writing, and through electronic communications; and manages special projects. Essential Duties
Supports the City Manager and Elected Officials; prepares and types reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Oversees plans; reviews and recommends new or enhanced operating procedures; and sets up and maintains complex electronic and paper filing systems. Composes, types, edits, and prepares various correspondence such as memos, letters, and other confidential documents. Leads special projects as required including research, planning, coordination, and supervision of projects/events. Composes correspondence; compiles support materials for the City Manager's Office. Receives, investigates, and responds to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters. Schedules meetings and appointments; schedules events for the City Manager's Office. Acts as a staff liaison on committees as requested; schedules meeting dates; prepares agendas; and transcribes and distributes minutes. Maintains electronic calendars; coordinates business dates; makes travel arrangements; greets visitors; screens, responds to, and/or routes incoming mail and telephone calls; and attends meetings. Reconciles P-Cards for assigned area, processes invoices, travel authorizations, and travel reimbursements. Interprets established policy and provides information for the resolution of problems; performs complex, diversified, and specialized administrative work in providing executive assistance. Maintains office files, orders office supplies. Performs other duties as assigned. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Government Administration
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