Associate Director of Project Management

Associate Director of Project Management

Overview

ProHealth is your next-generation medical communications agency partner, focusing on creative educational design, omnichannel engagement, and changing entrenched behaviors. We believe that, when the why is clear, the how is easy. Thats why our work is built upon a foundation of insights that inform everything we dofrom content development to tactical ideation to building strong client relationships. However, without action, the most significant insights will have no impact. Thats why ProHealth moves atand beyondthe speed of business with an unparalleled ability to Get. Things. Done. Salary

Base pay range: $110,000.00/yr - $160,000.00/yr This range is provided by ProHealth | An IPG Health Company. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Job Summary

The Associate Director, Project Management (AD, PM) leads the full range of client deliverables for assigned brands from project planning to final delivery. The AD, PM capably manages a team of Project Managers and Supervisors, ensuring best practices are followed and deadlines are met. The AD, PMs production expertise allows them to drive considerable multichannel, complex development efforts for omni- and multichannel tactics, while delegating smaller tactics. The AD and PM forge strong cross-functional relationships with all agency departments. The AD, PM partners extensively with department heads, optimizing processes and ensuring operational quality control for assigned brand(s). Responsibilities

Brand responsibilities: Focuses on holistic client and brand solutions; oversees portfolio of work across the full range of client deliverables from project planning to final delivery, including timing, quality, and budget. Financial responsibilities: Partners cross-functionally with Account and Finance to preserve the good economic health of the assigned portfolio. Operational: Awareness and adherence to agency and network-level policy, process, and procedures. Talent Management: Establishes and models leadership within the Project Management team, identifying growth areas, moderating conflicts, and managing performance/work demands. Partner with the account team and department leads for the overall health and success of the brand(s), including organic growth, promotion of cost-effective solutions for clients' business needs, and new agile ways of working with clients. Oversees a full range of client deliverables for an assigned brand portfolio from project planning to final delivery, including timing, quality, and budget. Manage complex projects and problems; advise how to approach an out-of-the-ordinary project or ask. Solves project or client challenges in tight collaboration with senior internal stakeholders. Serves as lead and escalation point across assigned client(s) and brand(s). Serves as content matter expert (CME) to answer client project-related questions and attend client meetings as needed. Takes a proactive approach to managing risk at the brand or portfolio level. Creates a brand Gantt chart in partnership with Account. Oversees status and internal brand meetings, contributing and providing valuable input. Understands, upholds, and enforces internal procedures and brand requirements. Partners cross-functionally with Account and Finance to preserve the good financial health of portfolios. Collaborates with the whole brand team and Finance to drive and execute the annual scope of work through agency approvals. Manages and oversees project budget estimates as needed. Reviews financial output reports, incoming briefs, and timelines/estimates from the team before internal team review. Accountable for agency billability and utilization guidance and metrics, as well as timesheet overage. Collaborates with the Account on forecasting initiatives. Operational Responsibilities

Continuously drives discussions and solutions towards organizational excellence with the department leadership team. Optimizes brand, process, and financial health of projects and portfolios. Awareness and implementation of agency billability and utilization guidance and metrics. Participates in planning and strategic meetings. Effectively utilizes network dashboards to review project performance and ensure the team meets critical agency and network KPIs. Understands IPGH capabilities and process integrations, participates in network-level initiatives, and complies with network procedures, supporting the above-brand strategic initiatives that IPGH drives. May participate in new business pitches. Leads rollouts for agency systems, tools, and initiatives, and the successful rollout and maintenance of documentation, training, communication, and compliance. Ensures completion of personal and direct report timesheets, expenses, and all other administrative duties accurately and on a timely basis. Talent Management

Manages, mentors, and delegates assignments to the Project Management team, ensuring open communication and timely completion of assigned work. Assigns client accounts and projects to the Project Management team pod, matching needs and providing proper yearly coverage and team staffing mix. Participates in staffing/resourcing conversations; assesses hiring needs and interviews, and ensures a smooth onboarding process for new hires. Completes performance reviews, promotes training and development, and partners with HR on employee relations and performance management issues for the assigned team. Has a pulse on the team's culture, ensuring decisions are made with an Equity, Diversity, and Inclusion lens. Education

Bachelors Area of Study: Any area of study Required/Preferred: Preferred Licenses & Certifications

PMP CSM, and/or other relevant certifications are a plus but not required. Experience

Minimum experience: 8+ years Project Management Area of Expertise: Production or Marketing Operations/Administration, or related field; Pharmaceutical Marketing and Advertising Required/Preferred: Highly preferred Knowledge, Skills & Abilities

Software: Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform; Proficient with Adobe Acrobat; knowledge of creative development platforms (Figma, Adobe, or Content Management and Systems equivalent); Strong knowledge of project management tools (Microsoft Project, Workfront, or equivalent) required; Proficient with financial management tools (e.g., SAP/Fiori or equivalent). Skills and Abilities: Strong multichannel production knowledge across print, video & digital (websites, IVAs, emails, banner ads, and congress panels); Strong organizational skills; Strong verbal and written communication skills; Experience leading cross-discipline teams; Experience with strategic scenario planning; Strong experience with campaign launch process highly preferred. Competencies

Leadership and Mentorship: Demonstrates a stabilizing and authoritative presence that engenders team confidence and communicates clear vision that moves everyone toward common goal. Motivation: Possesses the ability to motivate and inspire others to work toward the ideal results. Collaboration: Works effectively in a team to build and foster a collaborative environment. Multitasking: Juggles and prioritizes competing tasks and deliverables. Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them. Attention to Detail: Self-edits work and has a sharp focus on small details. Communication: Expresses ideas with confidence, professionalism, and accuracy across multiple mediums (written and verbal). Accountability: Demonstrates and communicates a high level of ownership and commitment to achieving results; Takes responsibility for actions, decisions, and consequences. Interpersonal Skills: Works effectively in a team environment and builds relationships with others Organization: Manages Time, proactively finds the resources needed to complete the job, and ensures the work is completed on Time. Delegation: Can distribute and balance workload amongst junior team to foster a collaborative environment. Strategic Thinking: Demonstrates ability to address present and future business challenges holistically. Growth: Has a passion for curiosity and a thirst for knowledge, promotes these traits with the team, and pursues continuing education. Benefits

Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Statement of Understanding

This Job Description is not a contract of employment but just a reference for your mutual understanding of the terms and conditions associated with the position. Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of whats outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner. There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of Time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a persons performance. This job description is not intended to include modifications consistent with providing a Reasonable Accommodation. #J-18808-Ljbffr