TieTalent
Overview
Join to apply for the
Executive Assistant
role at
TieTalent 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
TieTalent Position Summary
We are seeking a highly skilled
Executive Administrative Assistant
to provide advanced and diverse support to our Senior Vice President and executive leadership team. In this role, you will manage complex calendars, coordinate domestic and international travel, and prepare high-level reports, presentations, and Board materials. Acting as a trusted resource, you will handle sensitive and confidential matters with the highest level of professionalism and discretion, while ensuring seamless execution of executive priorities. The ideal candidate is proactive, detail-oriented, and experienced in supporting senior leaders within the pharmaceutical or biotech industry. Primary Responsibilities
Manages administrative support for complex and diverse duties. May back up administrative colleagues during surge activities or absences. Independently prepares, gathers, assembles and analyzes information from a variety of sources to prepare reports, manuals, agendas, correspondence and memoranda's, including Board of Directors presentation materials for significant meetings at the executive level. Handles business/company, and personnel details of a highly confidential and sensitive nature. Maintains executive's calendar and schedules. Coordinates meetings and conferences and makes travel arrangements, including both domestic and international travel. Initiates high-level contact, of a sensitive nature, inside and outside the company. Manages and coordinates logistics for on/off-site meetings and conferences, keeping all parties informed. Reconciles and manages expense reports through Concur/corporate credit cards for executive leadership. Maintains and assists with calendar of events such as investor conferences, scientific conferences, high-priority meetings and other key company events. Assists with logistics in company events and activities. Collaborates and supports other administrative staff as needed or requested. Works with appropriate colleagues/departments to support the creation and management of statements of work, purchase orders, master service agreements and other agreements related to department work. Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. Performs project administration responsibilities and other assignments as directed. Education/Experience/Skills
High school diploma; degree preferred. Targeting 6 years' related administrative experience supporting senior executives within the pharmaceutical or biotech industry. Knowledge of pharmaceutical terminology strongly preferred. An equivalent combination of relevant education and experience may be considered. Experience working with executive leaders within and outside the company. Experience with administrative support and execution of executive-level presentations. Ability to independently manage projects or tasks of diverse complexity and execute from beginning to end. Strong analytical skills and the ability to comprehend difficult instructions. Excellent professional ethics, integrity and the ability to maintain confidential information. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with comprehensive follow-through and a high-level of attention to detail. Ability to work independently or as a team. Excellent written communication skills including effective editing ability. Ability to collaborate information and ideas within and outside the department. Ability to work accurately, under pressure, and follow complex instructions. Able to put forth own ideas and gain understanding from others, and provide recommendations in a clear, concise manner and collaborative manner. Ability to travel as needed. Physical Requirements
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs. Salary and Benefits
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range $90,000-$112,000 USD What we offer US-based Employees
Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance Employer-paid life, disability, business travel and EAP coverage 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 13 -15 paid holidays, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave benefit Tuition assistance EEO Statement
Acadia is committed to equal employment opportunities for all employees and applicants. We are an equal opportunity employer and we strongly encourage you to apply, including individuals from diverse backgrounds. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or veteran status. Reasonable accommodations are available on request during the hiring process. #J-18808-Ljbffr
Join to apply for the
Executive Assistant
role at
TieTalent 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
TieTalent Position Summary
We are seeking a highly skilled
Executive Administrative Assistant
to provide advanced and diverse support to our Senior Vice President and executive leadership team. In this role, you will manage complex calendars, coordinate domestic and international travel, and prepare high-level reports, presentations, and Board materials. Acting as a trusted resource, you will handle sensitive and confidential matters with the highest level of professionalism and discretion, while ensuring seamless execution of executive priorities. The ideal candidate is proactive, detail-oriented, and experienced in supporting senior leaders within the pharmaceutical or biotech industry. Primary Responsibilities
Manages administrative support for complex and diverse duties. May back up administrative colleagues during surge activities or absences. Independently prepares, gathers, assembles and analyzes information from a variety of sources to prepare reports, manuals, agendas, correspondence and memoranda's, including Board of Directors presentation materials for significant meetings at the executive level. Handles business/company, and personnel details of a highly confidential and sensitive nature. Maintains executive's calendar and schedules. Coordinates meetings and conferences and makes travel arrangements, including both domestic and international travel. Initiates high-level contact, of a sensitive nature, inside and outside the company. Manages and coordinates logistics for on/off-site meetings and conferences, keeping all parties informed. Reconciles and manages expense reports through Concur/corporate credit cards for executive leadership. Maintains and assists with calendar of events such as investor conferences, scientific conferences, high-priority meetings and other key company events. Assists with logistics in company events and activities. Collaborates and supports other administrative staff as needed or requested. Works with appropriate colleagues/departments to support the creation and management of statements of work, purchase orders, master service agreements and other agreements related to department work. Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. Performs project administration responsibilities and other assignments as directed. Education/Experience/Skills
High school diploma; degree preferred. Targeting 6 years' related administrative experience supporting senior executives within the pharmaceutical or biotech industry. Knowledge of pharmaceutical terminology strongly preferred. An equivalent combination of relevant education and experience may be considered. Experience working with executive leaders within and outside the company. Experience with administrative support and execution of executive-level presentations. Ability to independently manage projects or tasks of diverse complexity and execute from beginning to end. Strong analytical skills and the ability to comprehend difficult instructions. Excellent professional ethics, integrity and the ability to maintain confidential information. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with comprehensive follow-through and a high-level of attention to detail. Ability to work independently or as a team. Excellent written communication skills including effective editing ability. Ability to collaborate information and ideas within and outside the department. Ability to work accurately, under pressure, and follow complex instructions. Able to put forth own ideas and gain understanding from others, and provide recommendations in a clear, concise manner and collaborative manner. Ability to travel as needed. Physical Requirements
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs. Salary and Benefits
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range $90,000-$112,000 USD What we offer US-based Employees
Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance Employer-paid life, disability, business travel and EAP coverage 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 13 -15 paid holidays, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave benefit Tuition assistance EEO Statement
Acadia is committed to equal employment opportunities for all employees and applicants. We are an equal opportunity employer and we strongly encourage you to apply, including individuals from diverse backgrounds. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or veteran status. Reasonable accommodations are available on request during the hiring process. #J-18808-Ljbffr