Phelps Dunbar
Description
Phelps Dunbar LLP is an AmLaw 200 full-service law firm. The Mailroom/Runner/Office Services Clerk will handle mail room duties including the sorting, processing and delivery of incoming and outgoing USPS mail, faxes, UPS and FedEx items. Deliver, pick-up and file documents at local and out of town courts and other sites as needed. Perform other administrative duties that may include preparation of miscellaneous reports related to mail room functions, assisting with inventory and stocking of office supplies, assisting with conference room set-up/clean-up, assisting with facility and records management department needs, and other miscellaneous duties as assigned.
Essential Duties and Responsibilities: Pick-up mail from post office daily Log in packages from UPS, Fed-EX and Statewide delivers, sort and distribute Check the floor for run slips at 10:15 a.m., 2:15 p.m. and 3:15 p.m. daily Handle local and out-of-town runs to courts and other sites as needed Distribute hand deliveries throughout the day as needed when received at the receptionist desk Attend to general mailroom duties including collection of mail from outgoing boxes, postage metering of outgoing mail, preparing interoffice and Statewide mail for pick-up, delivering mail to post office and delivering any outgoing packages to UPS and Fed. Ex. locations that were not picked up at the office and prepare miscellaneous mailroom daily reports Assist with the inventory and handling of incoming office supplies including stocking the supply room and re-stocking secretarial work areas with copy paper Assist with the inventory and re-stocking of kitchen supplies in the kitchen Assist with the inventory and re-stocking of office supplies in the copy rooms Load and deliver boxes to courthouse, etc. as needed for trials for attorneys Assist file clerk with shifting of files, moving boxes and other records management items needed Perform other duties as assigned Requirements
Education and Experience Required:
High School Diploma or equivalent. Consistent work history with law firm or similar office experience preferred. Qualifications and Skills Required:
Excellent communication skills are needed to ensure efforts are consistent and compliant with the firm's standards. Maintain a professional customer service attitude with peers, management and clients of the firm. Must be courteous, professional and a team player. Strong organizational skills with an ability to multi-task. Ability to prioritize work and complete tasks under time constraints while paying good attention to detail. Basic knowledge of office equipment including computer literacy. Ability to lift 50 lbs. on a regular basis. Must have reliable vehicle, valid driver's license, excellent driving record and proof of insurance. Work may occasionally require irregular hours to perform the essential duties of the position. Some overtime may be required. Performance Measures:
The Mailroom/Runner/Office Services Clerk will be evaluated annually by the Regional Office Manager based on the following performance criteria: Timeliness and accuracy of handling all duties. Effective time management, including conscientiousness and dependability. Professionalism in dealing with attorneys and staff.
Phelps Dunbar LLP is an AmLaw 200 full-service law firm. The Mailroom/Runner/Office Services Clerk will handle mail room duties including the sorting, processing and delivery of incoming and outgoing USPS mail, faxes, UPS and FedEx items. Deliver, pick-up and file documents at local and out of town courts and other sites as needed. Perform other administrative duties that may include preparation of miscellaneous reports related to mail room functions, assisting with inventory and stocking of office supplies, assisting with conference room set-up/clean-up, assisting with facility and records management department needs, and other miscellaneous duties as assigned.
Essential Duties and Responsibilities: Pick-up mail from post office daily Log in packages from UPS, Fed-EX and Statewide delivers, sort and distribute Check the floor for run slips at 10:15 a.m., 2:15 p.m. and 3:15 p.m. daily Handle local and out-of-town runs to courts and other sites as needed Distribute hand deliveries throughout the day as needed when received at the receptionist desk Attend to general mailroom duties including collection of mail from outgoing boxes, postage metering of outgoing mail, preparing interoffice and Statewide mail for pick-up, delivering mail to post office and delivering any outgoing packages to UPS and Fed. Ex. locations that were not picked up at the office and prepare miscellaneous mailroom daily reports Assist with the inventory and handling of incoming office supplies including stocking the supply room and re-stocking secretarial work areas with copy paper Assist with the inventory and re-stocking of kitchen supplies in the kitchen Assist with the inventory and re-stocking of office supplies in the copy rooms Load and deliver boxes to courthouse, etc. as needed for trials for attorneys Assist file clerk with shifting of files, moving boxes and other records management items needed Perform other duties as assigned Requirements
Education and Experience Required:
High School Diploma or equivalent. Consistent work history with law firm or similar office experience preferred. Qualifications and Skills Required:
Excellent communication skills are needed to ensure efforts are consistent and compliant with the firm's standards. Maintain a professional customer service attitude with peers, management and clients of the firm. Must be courteous, professional and a team player. Strong organizational skills with an ability to multi-task. Ability to prioritize work and complete tasks under time constraints while paying good attention to detail. Basic knowledge of office equipment including computer literacy. Ability to lift 50 lbs. on a regular basis. Must have reliable vehicle, valid driver's license, excellent driving record and proof of insurance. Work may occasionally require irregular hours to perform the essential duties of the position. Some overtime may be required. Performance Measures:
The Mailroom/Runner/Office Services Clerk will be evaluated annually by the Regional Office Manager based on the following performance criteria: Timeliness and accuracy of handling all duties. Effective time management, including conscientiousness and dependability. Professionalism in dealing with attorneys and staff.