University of Hawai'i
Admin & Fiscal Support Specialist
University of Hawai'i, Honolulu, Hawaii, United States, 96814
Salary:
Depends on Qualifications Location :
Honolulu, HI Job Type:
Full-Time Temporary Job Number:
2025-01941 Department:
University of Hawai'i at Manoa - John A. Burns School of Medicine Division:
Quantitative Health Sciences Opening Date:
09/05/2025 Closing Date:
9/19/2025 11:59 PM Hawaii Position Number::
0096917T Description Title: Admin & Fiscal Support Specialist
Position Number: 0096917T
Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, QUANTITATIVE HEALTH SCIENCES
Location: JABSOM Kaka'ako Campus
Date Posted: 9/05/2025
Closing Date: 9/19/2025
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities *Assists in managing requests for Biostatistics Core Facility (BCF) services and helps track project timelines and deliverables. *Coordinates training events, consultations, and workshops organized by the Biostatistics Core Facility. *Performs basic data management and assists in preparing summary reports using visual analysis. *Provides general administrative support including purchasing documentation, calendar coordination, and meeting preparation. *Serves as a point of contact to all research and administrative units of JABSOM departments, University of Hawaii (UH) programs, and community medical centers and institutes to ensure coordination and integration of BCF activities and services. *Inputs, reviews, and approves BCF HR transactions on behalf of or in the absence of the BCF Director. Supports data entry, data base maintenance (e.g.,REDCap, SQL server),and quality control of datasets. Assists in preparing grant proposal materials and scientific manuscript sections under supervision. Assigns task to BCF staff, monitors, documents, and evaluates the products and other service deliverables. Other Duties as Assigned. (* Denotes Essential Functions)
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Data Science, Public Health, or related field and 0 years of progressively responsible professional experience with responsibilities for program administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of accounting, business administration, or project management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with project management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and project management and coordination. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and electronic spreadsheet software. Desirable Qualifications
Functional knowledge of principles, practices and techniques in the area of fiscal and personnel administration, grant and contract management and procurement. UH experience in supporting or administering grants or contracts and handling fiscal processes, including travel, payments, and reimbursements. Knowledge of or experience working with RCUH policies and procedures. Knowledge of or experience working with UH Foundation policies and procedures. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach all the required documents. Documents include:
Official transcripts (copies are accepted; however, original official transcripts will be required at the time of hire) Cover letter explaining how you meet the minimum and desirable qualifications Resume Names and contact information of three (3) professional references The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Michael Castillo, mdcastil@hawaii.edu; (808) 692-1465 EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: -security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
Depends on Qualifications Location :
Honolulu, HI Job Type:
Full-Time Temporary Job Number:
2025-01941 Department:
University of Hawai'i at Manoa - John A. Burns School of Medicine Division:
Quantitative Health Sciences Opening Date:
09/05/2025 Closing Date:
9/19/2025 11:59 PM Hawaii Position Number::
0096917T Description Title: Admin & Fiscal Support Specialist
Position Number: 0096917T
Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, QUANTITATIVE HEALTH SCIENCES
Location: JABSOM Kaka'ako Campus
Date Posted: 9/05/2025
Closing Date: 9/19/2025
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities *Assists in managing requests for Biostatistics Core Facility (BCF) services and helps track project timelines and deliverables. *Coordinates training events, consultations, and workshops organized by the Biostatistics Core Facility. *Performs basic data management and assists in preparing summary reports using visual analysis. *Provides general administrative support including purchasing documentation, calendar coordination, and meeting preparation. *Serves as a point of contact to all research and administrative units of JABSOM departments, University of Hawaii (UH) programs, and community medical centers and institutes to ensure coordination and integration of BCF activities and services. *Inputs, reviews, and approves BCF HR transactions on behalf of or in the absence of the BCF Director. Supports data entry, data base maintenance (e.g.,REDCap, SQL server),and quality control of datasets. Assists in preparing grant proposal materials and scientific manuscript sections under supervision. Assigns task to BCF staff, monitors, documents, and evaluates the products and other service deliverables. Other Duties as Assigned. (* Denotes Essential Functions)
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Data Science, Public Health, or related field and 0 years of progressively responsible professional experience with responsibilities for program administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of accounting, business administration, or project management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with project management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and project management and coordination. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and electronic spreadsheet software. Desirable Qualifications
Functional knowledge of principles, practices and techniques in the area of fiscal and personnel administration, grant and contract management and procurement. UH experience in supporting or administering grants or contracts and handling fiscal processes, including travel, payments, and reimbursements. Knowledge of or experience working with RCUH policies and procedures. Knowledge of or experience working with UH Foundation policies and procedures. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach all the required documents. Documents include:
Official transcripts (copies are accepted; however, original official transcripts will be required at the time of hire) Cover letter explaining how you meet the minimum and desirable qualifications Resume Names and contact information of three (3) professional references The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Michael Castillo, mdcastil@hawaii.edu; (808) 692-1465 EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: -security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: