Project Development Coordinator for Capital Budget

Overview

Project Development Coordinator for Capital Budget City of New York. This role involves managing and tracking capital project budgets for NYC Parks, coordinating all budget activities and documents for assigned capital project portfolios, and serving as a liaison with City agencies to support timely budget approvals.

Major Responsibilities

• Under general supervision, with some latitude for independent initiative and judgment, manage and track capital project budgets for NYC Parks, and coordinate all budget activities and documents for assigned capital project portfolios.
• Communicate with and respond to requests for information from project managers, senior management and other City agencies.
• Explain technical concepts, rules and requirements in an accessible manner to an array of audiences.
• Review, compile and process Certificate to Proceed (CPs) packages, Fixed Asset Intent (FN) documents, change orders, work orders, purchase orders, transfers, and any other budget- or procurement-related requests, and submit them to the Mayor's Office of Management and Budget (OMB) and the Office of the NYC Comptroller for approval. Pre-encumber capital and expense funds for registration.
• Coordinate and review submissions with the Capital Grants team to determine how grant funds can be spent within capital projects.
• Serve as a liaison to OMB, the Comptroller, and other City entities. Track and follow up on requests, and respond to time-sensitive inquiries, to ensure that approvals are received in a timely manner.
• Guide project managers through the various capital approval processes. Provide excellent customer support to all NYC Parks staff on budget-related matters.
• Use the Citys Financial Management System (FMS) and other internal systems to reconcile capital project budgets and assist in the preparation of annual and multi-year capital commitment plans, actuals, variance reports and programmatic analysis. Work with project management staff to accurately track and monitor obligations and the use of funding through the review of financial data.
• Assist senior management with special projects as needed.

Work Location

Olmsted Center, Queens

How to Apply

Go to cityjobs.nyc.gov and search for Job ID# . All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

Additional Application Details

• Current Employees: please include your ERN on your cover letter and resume.
• Note: All resumes must be received no later than the last day of the posting period. References will be required upon request.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Bachelors degree in public administration, business, social sciences or a related field. 2. Excellent analytical, critical thinking, problem-solving, writing, communication and organizational skills. 3. Ability to focus on details, multi-task and respond quickly to requests. 4. Proficiency with Microsoft Excel. 5. Familiarity with FMS, PASSPort or other similar programs. 6. Experience in budgetary planning, procurement, project management or financial analysis.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary

$62,868.00 $97,593.00

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Government Administration