Joliet Junior College is hiring: Administrative Assistant I in Joliet

Administrative Assistant I

Provides administrative support to the Social & Behavioral Sciences department. Performs a diverse range administrative tasks requiring discretion and sound judgment; delivers efficient and professional assistance to students, faculty, and college staff. This role demands significant initiative, independent decision-making, and the ability to adapt procedures to evolving situations. The position reports to the Department Chairperson and provides support to full time staff.

Essential Job Duties And Key Responsibilities:

• Prepare and type correspondence, documents, compile data for internal and external reports, tests and other related materials.
• Prepare and maintain mailing lists, records, handbooks, databases and files. Occasional travel may be involved to various campuses and educational centers to deliver material for classes or obtain appropriate signatures.
• Receive and direct visitors, handle phone calls, take and relay messages, provide requested information.
• Prioritize and distribute mail and assist with adjunct faculty mailings. Provide technical support to department personnel and students with the use of office equipment.
• Assist in the preparation of department events such as Anti-Stigma, Discover JJC, Majors Fair and related.
• Assist with copies, background checks, spreadsheets, or other assistance faculty may require.
• Organize faculty schedules, office hours posting, and travel in workday.
• Assist student requesting information such as syllabi, course availability, add drop forms, registration and other related materials.
• Call and email students to notify of class cancelations/changes and provided other class options.
• Maintain records for full-time and adjunct faculty such as syllabi, gradebooks, student evaluations and related.
• Maintain adjunct faculty teaching assignment applications and update seniority list.
• Work collaboratively with other departments and/or vendors. Be willing to be cross-trained to perform related clerical tasks.
• Maintain and update computer for cart schedule.
• Participate in achieving departmental and college goals and objectives
• Perform other related duties as assigned.

Minimum Qualifications:

• Associate's degree; or in lieu of Associate's degree, must have equivalent college credit hours.
• Three (3) years of secretarial or comparable experience.
• Thorough understanding of FERPA and the importance of confidentiality.
• Extensive personal computer skills including Microsoft Office, Excel, Workday & Datatel.
• Ability to accurately type, proofread carefully, and prioritize.
• Willingness to work cooperatively with a diverse population.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

Preferred Qualifications:

• Experience in Academic Affairs Area.
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Work Schedule:

• Monday through Thursday 9:30 a.m. to 4:30 p.m.

Physical Demands:

• Normal office physical demands.
• Ability to travel between campus locations and to and from community events.

Working Conditions:

• Duties are performed indoors in the usual office and/or outdoor environment.

Full Time/Part Time:

Part time

Scheduled Hours:

28

Benefits

Click on the link below for information about JJC's Benefits: